Assistant Facilities Manager

Why project44?

At project44, we’re on a mission to make supply chains work.

With Movement, our High-Velocity Supply Chain Platform, project44 optimizes the movement of products globally, delivering unparalleled resiliency, sustainability, and value for our customers. We operate the world's most trusted end-to-end visibility platform, tracking over 1 billion shipments annually for over 1,300 leading brands across manufacturing, automotive, retail, life sciences, food & beverage, and oil, chemical & gas industries. Recently named to Fast Company’s Most Innovative Company’s List, project44 is headquartered in Chicago with a diverse team spanning 19 global offices and growing.

If you’re eager to be part of a winning team that works together to solve some of the most challenging supply chain issues, let’s talk

Assistant Facilities Manager

Project44 is seeking an Assistant Facilities Manager for p44’s global headquarters, located in Chicago, IL.

This contractor role will answer to the Global Facilities Operations Manager and centers around maintaining and optimizing the physical workspace to ensure a safe, efficient, and pleasant environment for all team members. This role’s responsibilities include, but are not limited to:

• Site Maintenance: Support office maintenance program and coordinate repairs projects to keep the office in peak condition. Performs daily office walkthroughs and conference room checks with attention to detail.
• Health and Safety: Ensure compliance with health/safety regulations and implement protocols for emergency preparedness.
• Vendor Management: Coordinate external vendors to perform services such as janitorial, food & beverage, security, plants, and utilities.
• Budgeting Management: Manage and track local facilities operations budget.
• Space Management: Oversee local space allocation, utilization, and planning.
• Sustainability: Promote sustainable and environmentally friendly practices within the workplace, such as energy efficiency and waste reduction.
• Team Member Experience: We call our employees team members, because we are all on the same team working to make project44 the best company, with the best products. This role will enhance the overall team member experience by supporting a comfortable, functional, and aesthetically pleasing workspace.
• Culture and Events: Support local Workplace Coordinator’s efforts to plan and execute events and experiences that building culture of local team members.
• Stakeholder Management: Build strong relationship with Global Facilities Operations Manager, cross-functional partners, and office stakeholders to identify and execute on local business priorities.
• Landlord Management: Work closely with the site’s property manager to ensure operational alignment.
• Furniture and Ergonomics: Support the office’s ergonomic needs and maintain office furniture.
• Janitorial Management: Partner with property management and external vendors to ensure a high level of site cleanliness.
• Food and Beverage: Assist Global Facilities Operations Manager to implement revamped snack, drink, and food program that meets the office’s evolving needs.’
• Project Support: Support local Workplace Coordinator and Global Facilities Operations Manager on a range of long-term and short-term projects and initiatives.

Qualifications:

• 5+ years of experience in facilities management, workplace operations, or employee experience.
• Bachelor’s degree or an additional four years of relevant experience.
• Strong written language and oral communication skills.
• Familiarity with sustainability and wellness-focused certifications such as WELL and LEED.
• Strong background of using a wide range of technologies and software.

Diversity & Inclusion:

At project44, we're designing the future of how the world moves and is connected through trade and global supply chains. As we work to deliver a truly world-class product and experience, we are also intentionally building teams that reflect the unique communities we serve. We’re focused on creating a company where all team members can bring their authentic selves to work every day.

We’re building a company that every one of us at project44 is proud to work for, and our journey of becoming a more diverse, equitable and inclusive organization, where all have a sense of belonging, is shaped through the actions of our leadership, global teams and individual team members. We are resolute in our belief that each team member has an equal responsibility to mold and uphold our culture.

project44 is an equal opportunity employer seeking to enrich our work environment by creating opportunities for individuals of all backgrounds and experiences to thrive. If you share our values and our passion for helping the way the world moves, we’d love to review your application!

For any accommodation needed during the hiring process, please email [email protected]. Even if you don’t meet 100% of the above job description you should still seriously consider applying. Studies show that you can still be considered for a role if you meet just 50% of the role’s requirements.

More about project44:

Since 2014, project44 has been transforming the way one of the largest, most important global industries does business. As transportation and logistics continue to evolve and customer expectations around delivery become more demanding, industry technology must rise to the occasion. In just a few short years, we have created a digital infrastructure that eliminates the inefficiencies caused by dated technology and manual processes. Our Advanced Visibility Platform is used by the world’s leading brands to track shipments, collaborate with supply chain partners, drive operational efficiencies, and create outstanding customer experiences.

A candidate will be asked to conduct a pre-employment criminal background screening test as a standard routine to minimize moral & integrity risks among our staff and to ensure Project44 is compliant with its internal pre-employment screening policy and SOC 2, Sarbanes Oxley Act and ISO 27001 compliance. We will only ask you to conduct a criminal background check when we believe it is proportionate to the role that you will fulfil within your team and/or department A criminal back ground check will be facilitated by our third party vendor Accurate who will assist you to get the appropriate documents from authorities in the country where you will be employed. Depending on the country where you will be employed your local authority will provide a Certificate of Conduct or similar document upon your request. If there are any costs related to screening, these will be borne by Project44. When our vendor Accurate will reach out to, you will be asked for your consent. We would like to emphasize that at all time you can decide to withdraw from the application process and/or to withdraw the consent to perform a screening test.