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Job Title: Document Control Specialist
Job Description
The document control specialist will take documents and put systems in place. They are in charge of managing the company's forms and data according to legal and company regulations. The role involves working on document changes, running records on cases, adjusting on the fly, and meeting deadlines. Additionally, the specialist will communicate with clients for follow-ups, control the incoming and outgoing documentation process, and maintain files and project reports. Duties and Responsibilities:
This is a Contract-to-Hire position with a duration of 9 Month(s).
Work Site
This is a fully on-site position in Suwanee, Georgia.
Work Environment
Work schedule: 8am-5pm. Working alongside two others in an office environment (executive assistant and project manager/technical writer). The executive assistant has been working for the company for a long time and has a certain way of doing work. The PM/Tech writer helps write reports and reviews. Both of them are under pressure and not able to do their work effectively.
About Actalent
Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.
Diversity, Equity & Inclusion
At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.
Job Description
The document control specialist will take documents and put systems in place. They are in charge of managing the company's forms and data according to legal and company regulations. The role involves working on document changes, running records on cases, adjusting on the fly, and meeting deadlines. Additionally, the specialist will communicate with clients for follow-ups, control the incoming and outgoing documentation process, and maintain files and project reports. Duties and Responsibilities:
- Define normal standards and workflows for document management.
- Administer the collection, authorization, publication, storage, and retrieval of documents.
- Develop and maintain a project document indexing and filing system.
- Undertake document classification, sorting, filing, archiving, and retrieval of documents in accordance with the project document indexing and filing system.
- Develop a record retention policy.
- Prepare records for inactive storage according to the record retention policy.
- Implement a document numbering system to facilitate tracking and retrieval of records and reference materials. This needs to be done for both soft and hard copies.
- Liaise with clients to bridge any communication gaps to ensure that all project documents are reviewed and submitted prior to the submission due date.
- Add metadata to existing records according to their own developed policy or through consultation with a data systems consultant.
- Extensive prior experience in document management
- Very strong PDF (Adobe & PDF-Xchange) & Microsoft Word skills
- Strong critical thinking & problem-solving skills
- Experience with document tracking software (bates numbering)
- Experience overseeing the storage, organization, and disbursal of records and documentation, observing legal guidelines and best practices
- Strong attention to detail
- Strong written & verbal communication skills
- Ability to prioritize, work under pressure, and meet deadlines
This is a Contract-to-Hire position with a duration of 9 Month(s).
Work Site
This is a fully on-site position in Suwanee, Georgia.
Work Environment
Work schedule: 8am-5pm. Working alongside two others in an office environment (executive assistant and project manager/technical writer). The executive assistant has been working for the company for a long time and has a certain way of doing work. The PM/Tech writer helps write reports and reviews. Both of them are under pressure and not able to do their work effectively.
About Actalent
Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.
Diversity, Equity & Inclusion
At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
- Hiring diverse talent
- Maintaining an inclusive environment through persistent self-reflection
- Building a culture of care, engagement, and recognition with clear outcomes
- Ensuring growth opportunities for our people
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.
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