Executive Director II

Position Title: Executive Director II

Overview:

The Executive Director II is crucial in providing strategic leadership and direction to the nonprofit organization, overseeing the Director of Operations and Development. This position is responsible for developing Standard Operating Procedures (SOPs) to streamline operations, onboard volunteers, interns, and staff effectively, and contribute to developing strategic plans and initiatives.

Key Responsibilities:

Leadership and Strategy:

• Provide visionary leadership and strategic direction to advance the organization's mission and objectives.
• Collaborate with the Board of Directors to develop and implement strategic plans and initiatives.
• Lead and inspire a high-performing team to achieve organizational goals and objectives.

Operations Oversight:

• Oversee the Director of Operations in managing daily organizational operations, ensuring efficiency, compliance, and accountability.
• Develop and implement SOPs to streamline operational processes, including volunteer and intern onboarding, project management, and resource allocation.

Development and Fundraising:

• Work closely with the Director of Development to develop and implement fundraising strategies to support organizational sustainability and growth.
• Cultivate relationships with donors, sponsors, and funding partners to secure financial support for programs and initiatives.

Volunteer and Intern Management:

• Develop and implement SOPs for volunteer and intern recruitment, training, and management to ensure a positive and meaningful experience.
• Provide guidance and support to the team in effectively leveraging volunteer and intern resources to support organizational goals.

Strategic Planning and Implementation:

• Contribute to strategic plans, goals, and objectives development with the executive team and Board of Directors.
• Lead the implementation of strategic initiatives, monitoring progress, and adjusting as needed to achieve desired outcomes.

Communication and Collaboration:

• Foster a culture of open communication, collaboration, and transparency across the organization.
• Build and maintain effective relationships with internal and external stakeholders, including staff, board members, donors, partners, and the community.

Performance Management and Evaluation:

• Establish key performance indicators (KPIs) and metrics to evaluate the effectiveness of programs, operations, and fundraising efforts.
• Conduct regular performance reviews and provide constructive feedback to team members to support their professional growth and development.

Task Schedule for Executive Director II

Daily Tasks:

Team Leadership:

• Provide guidance and support to the Directors of Operations and Development.
• Address any immediate issues or challenges faced by the team.

Operations Oversight:

• Monitor daily organizational operations to ensure efficiency, compliance, and accountability.
• Ensure SOPs are being followed and address any operational inefficiencies.

Communication:

• Foster open communication within the team and across the organization.
• Respond to emails and communications from staff, board members, and stakeholders.

Weekly Tasks:

Meetings and Check-ins:

• Conduct weekly check-ins with the Directors of Operations and Development to assess progress and address any concerns.
• Hold team meetings to discuss ongoing projects and operational updates.

Strategic Implementation:

• Review and refine strategies and tactics based on feedback and emerging opportunities.
• Monitor the implementation of strategic initiatives and adjust as needed.

Volunteer and Intern Management:

• Oversee volunteer and intern activities to ensure they are aligned with organizational goals.
• Provide guidance and support for volunteer and intern recruitment, training, and management.

Monthly Tasks:

Strategy Sessions:

• Lead monthly strategy sessions with the executive team to assess the effectiveness of current initiatives and identify areas for improvement.
• Collaborate with the Board of Directors to develop and refine strategic plans and initiatives.

Financial Oversight:

• Review monthly financial reports and budget allocations to ensure alignment with organizational goals.
• Work closely with the Director of Development to assess fundraising progress and strategies.

Performance Reviews:

• Conduct performance reviews with the Directors of Operations and Development.
• Provide constructive feedback and support professional growth and development.

SOP Development:

• Review and update Standard Operating Procedures (SOPs) to streamline operational processes.
• Ensure SOPs for volunteer and intern management are effectively implemented.

Quarterly Tasks:

Board Reporting:

• Prepare and present quarterly reports to the Board of Directors on the organization’s progress, achievements, and challenges.
• Highlight key performance indicators (KPIs) and metrics to evaluate the effectiveness of programs, operations, and fundraising efforts.

Stakeholder Engagement:

• Cultivate and maintain relationships with donors, sponsors, and funding partners.
• Represent the organization at community events, meetings, and conferences.

Strategic Review:

• Conduct a quarterly review of strategic plans and initiatives.
• Adjust plans based on performance data and feedback from the Board and executive team.

Annual Tasks:

Strategic Planning:

• Collaborate with the Board of Directors and executive team to develop and implement long-term strategic plans and initiatives.
• Provide visionary leadership to advance the organization’s mission and objectives.

Budget Planning:

• Develop and manage the annual budget in collaboration with the finance department.
• Ensure financial resources are allocated effectively to maximize impact.

Performance Evaluation:

• Conduct annual performance reviews for the Directors of Operations and Development.
• Evaluate overall organizational performance and make data-driven recommendations for improvement.

Volunteer and Intern Programs:

• Review and update volunteer and intern recruitment, training, and management programs.
• Ensure a positive and meaningful experience for volunteers and interns.

Fundraising Strategy:

• Develop and implement annual fundraising strategies to support organizational sustainability and growth.
• Evaluate the success of fundraising efforts and identify areas for improvement.