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Executive Administrative Assistant

Salary undisclosed

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The ideal candidate will be responsible for many different tasks related to the operations of the business. They will field calls and maintain calendars. Additionally, this individual will organize reports and documents to ensure ease of access.

Key Responsibilities:

  • Calendar management with attention to details, accuracy, timeliness, conflict resolution and alignment to the leader’s priorities and commitments.
  • Planning and coordination of complex domestic and international travel itineraries
  • Timely and accurate reconciliation of expenses.
  • Develop time management best practices to help managers meet business objectives..
  • Coordination and logistical support for onsite and offsite meetings/events including All Hands, Morale Events, Team Training and Leadership Offsites.
  • Assist with headcount management, org chart maintenance
  • Team support including space management, office moves, new hire set up and onboarding and procurement of equipment and supplies.
  • Experience working with a global team and cultural awareness.
  • Proven professional approach to dealing with highly sensitive and confidential information.
  • Ensure compliance with administrative operations policies and procedures.
  • Other administrative tasks as required.

Qualifications Required:

  • Proven, outstanding communication skills.
  • 3+ years’ work experience as an administrative assistant.
  • Excellent organizational and interpersonal skills are required.
  • Able to work well under pressure.
  • Ability to prioritize work and complete projects on time, demonstrate drive and initiative, maintain confidentiality of information.