Executive Administrative Assistant

Title: Executive Administrative AssistantFLSA Status: Non-exemptShift: N/AReports to: CEODepartment: CorporateEmployment Status: Full-timeSupervisory Responsibilities: NoLocation: New Bern | Greenville West | Kinston | Wilmington | JacksonvilleDate Created/Last Evaluated:09.08.2024Summary: Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Qualification Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Minimum Qualifications

• 2-year degree in a related field or five years’ experience as an executive assistant or a combination of relevant education and experience
• Legal Contract Review and Management experience preferred
• Exceptional Communication Skills Required (written and verbal communication)
• 2 years Microsoft Office Suite experience (advanced level)
• Ability to work after 5 p.m. to support executive meetings approximately 4-5 evenings per month
• Ability to travel to other work locations to support executive meetings
  
  

Knowledge, Skills, and Abilities

• Must be proficient in MS Word, Excel, and PowerPoint software programs
• Maintains confidentiality of all information. Maintains the confidentiality of sensitive practice data
• Strong ability to meet deadlines
• Proactive individual with the ability to be a self-starter with strong independent decision-making skills and attention to detail
• Ability to foster and promote a cooperative work environment.
• Possesses the willingness to accept orders and to perform repetitive tasks.
• Strong interpersonal and communication skills and the ability to work effectively with a wide range of employees in a diverse community.
• Proven analytical, evaluative, and problem-solving abilities
• Ability to make evaluative judgments.
• Ability to function well while involved in multiple task assignments.
• Skills in organizing resources and establishing priorities.
• Excellent verbal and written communication skills required.
  
  

Supervisory Responsibilities

NoneEssential Functions

• Executive Support: Administrative assistance, writing and editing e-mails, drafting memos, calendar management, making appointments, prioritizing sensitive matters, and preparing communications on the executive’s behalf. 40%
• Complete preliminary review of legal documents such as contracts for consistency in language and requirements in line with a healthcare practice. 20%
• Prepare and organize important legal and strategic materials and plans, agendas, catering, support board meetings and the other meetings. 10%
• Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors and file management 10%
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution. 10%
• Provide clerical support to other departments. 10%
  
  

Physical Demands

• Hearing, color vision, depth perception, field of vision, balancing, handling, and talking
• Extended periods in a stationary position
• Repetitive motion such as entering data into computer-based programs
• Position self with full range of body motion, manual dexterity, and eye-hand coordination
• Lift or move up to 10 pounds. Employee is expected to use appropriate ergonomics and tools such as hand carts for heavier loads
  
  

Work Environment

Work is normally performed in a typical interior office environment. The noise level is usually moderate. Some office environments have stairs.

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of the position. All employees may have other duties assigned at any time.

Employee Signature: ______________________________________ Date: _____________________

Benefits: 401(k) includes Safe Harbor and Profit Sharing / Choice of Medical Insurance Plans / Dental / Paid Disability and Life Insurance / Optional Life, Accident and Critical Insurance / Generous Paid-Time-Off

Eastern Nephrology is the region’s largest, private medical practice specializing in diseases and disorders of the kidney. Our continued growth is a direct result of providing excellent service and care to our patients. ENA is always seeking talented and compassionate clinical and administrative people to join our practice family.

Eastern Nephrology is an equal opportunity employer. Applicants will not be discriminated against because of race, color, creed, sex, sexual orientation, gender identity or expression, age, religion, national origin, citizenship status, disability, ancestry, marital status, veteran status, medical condition, or any protected category prohibited by local, state or federal laws. We are an E-Verify Employer. Pre-employment background checks are required for all employment positions. If you are a qualified individual with a disability and are unable or limited in your ability to use or access the online application system process due to your disability, please contact the Human Resources Department at 252-864-2049 to request assistance. The company provides reasonable accommodations to qualified individuals with a disability to enable them to effectively participate in the application process, as required by law.

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