Administrative Assistant - 148940

Our client is a growing asset management firm looking to add a full-time in-person Administrative Assistant to their team. This is a great opportunity for someone looking to work for a reputable finance company and support a team while working closely alongside a group of close-knit admins. The right candidate will be professional, sharp, and thrive in a fast-paced environment.

Salary/Hourly Rate

$75k – $80k

Position Overview

The ideal Administrative Assistant will be able to manage a wide range of responsibilities and make decisions independently. This candidate will be supporting a team and should be able to prioritize and multitask effectively. In addition, the candidate must demonstrate good judgment, be extremely detail-oriented, and organized, and be a true team player.

Responsibilities Of The Administrative Assistant

• Extensive calendar coordination including setting up meetings via Zoom or Microsoft Teams.
• Track charges on the corporate credit cards and create expense reports.
• Assist with travel coordination for partners including air travel and car services.
• Liaise with the building for any service requests; coordinate any external vendor visits for repairs.
• Manage and stock office supplies.
• Screen the main office phone line and transfer calls or assist with taking messages.
• Set up conference rooms for meetings.
• Order catering for in-office meetings.
• Maintain and stock all areas of the kitchen.
• Track partner locations and remain attentive and available throughout the day for any ad hoc requests. Remain available for occasional after-hours requests as needed.
• Help with planning company holiday parties, happy hours, and employee engagement events.
  
  

Qualifications For The Administrative Assistant

• 2 – 4+ years of administrative experience in a professional service setting, preferably within financial services.
• Proficient in Microsoft Office Suite - Outlook, Excel, Word, and PowerPoint.
• Proactive, independent, problem-solving attitude.
• Ability to stay calm under pressure.
• Ability to maintain confidentiality and professionalism.
  
  

Education Requirements

• Bachelor’s degree is required.
  
  

Benefits

• 100% paid medical benefits for employees.
• 401k with match.
• Generous PTO policy.
  
  

As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.

EOE/M/F/D/V/SO

Position ID: 148940