Executive Assistant

BRICK EXECUTIVE SEARCH has exclusively partnered with a luxury sportswear and dress company who is experiencing sensational growth in both b to B and B to C channels . Recognized for its outstanding design, its incredible work culture and its transformative approach to meeting the demands of the modern woman -we are searching for a top notch Executive Administrative Assistant.

Position Summary:

This Executive Assistant position is a dynamic and highly visible role within the organization. The role of Executive Assistant will support the Founders and President and is responsible for providing comprehensive support with a high level of professionalism and confidentiality. This position requires the ability to prioritize, anticipate needs, think critically and be solution – oriented. We require an individual with a positive disposition who can manage and affably interface with employees, clients and vendors. This position requires completion of a broad variety of administrative tasks. The position will reward an individual who is driven and able to thrive in a fast-paced environment and manage deep exposure to the demands of business. This is a highly interactive role where you will partner closely with our Executive Leadership Team.

Responsibilities include but are not limited to:

• Prioritize multiple inquiries and requests while troubleshooting and diminishing scheduling conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.

• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Founders/President including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.

• During peak seasonal markets support the sales team with showroom managementwhich includes steaming, sample management, tagging all items, unboxing and organizing collection.
• Help to support the run of show and invitee list for all appointments .

• Manage a variety of administrative tasks that include, but not limited to assisting with special projects, designing, and producing documents, reports and presentations, collecting and preparing information for meetings with internal partners and external parties, and maintaining contact lists.

• Creates agendas for key meetings, ensures follow-up on actions items, and manages calendar scheduling for the Founders/President.

• Manages all calls, key contacts, and internal and external interactions with influential players throughout the industry in a professional, confident manner.

• Acts as a liaison with other departments and external partners, including high level staff. Handles confidential, routine, and non-routine information and explains policies when necessary.

• Organize and prepare meetings live and across digital platforms and ensure attendance with appropriate scheduling details and reminders for participants

o Coordinate all logistical aspects of internal and external meetings (i.e. placing catering orders, booking venues, etc.)

• Plans and coordinates U.S. travel and builds organized, detailed trip itineraries. Prepares and submits travel reimbursement forms and submits invoices for payment.

• Maintain and reconcile all other expense reports

• Manage highly sensitive and confidential information and materials

• Exercises independent judgment to plan, prioritize and organize diversified workload, recommending changes in office practices and procedures.

• Keep office, neat, clean and orderly

• Partner with the Marketing team on VIP Gifting and delivery schedule.

• Organize and manage sample sale (identify/scout locations, track inventory, coordinate the transportation of merchandise, etc.)

• Participate in supporting logistics and activities where executive is present (i.e. photoshoots, marketing/brand events, etc.)

• Order and replenish office supplies for the Founders/President

• Travels and attends meetings as needed.

Knowledge and Background Requirements Needed:

• A bachelor's degree or equivalent work experience in a related field required

• At least 2 years' experience required in a fast-paced Fashion environment

• Familiarity with a variety of computer software applications including word processing, spreadsheets, database and presentation/visual software (e.g. MS Word, Excel, Outlook, PowerPoint.)

• Proficiency with the Adobe Photoshop

• Ability to manage time well, organize and prioritize workload. Flexible, adapting to change quickly and easily.

• Ability to effectively share technical information, communicate technical issues and solutions to all levels of business.

• Able to juggle multiple projects - can identify primary and secondary objectives, prioritize time and communicate timeline to team members.

• Ability and desire to take product/project ownership.