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Bookkeeper/Admin Assistant

Salary undisclosed

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*Overview*

We are seeking a detail-oriented Bookkeeper/Admin Assistant to join our team. The ideal candidate will be responsible for maintaining financial records, managing accounts, and ensuring compliance with accounting regulations.

*Responsibilities*

- Perform general ledger reconciliation

- Prepare weekly invoicing to clients

- Manage accounts receivable and accounts payable

- Prepare and maintain financial reports

- Assist with budgeting and tax preparation

- Conduct corporate accounting tasks

- Utilize Quickbooks desktop or similar accounting software

- Ensure accurate recording of debits and credits

- Uphold Generally Accepted Accounting Principles (GAAP)

- Provide front desk coverage: greeting guests, managing incoming and outgoing mail and shipments, handling office equipment and supplies,

- Rapid and efficient phone call handling (rapid answers and quick, efficient responses, and follow-up calls).

- Rapid and efficient email handling (rapid action taking, resolving scheduling and billing conflicts, quick responses with action).

- Maintaining an organized, clean office environment, organizing and maintaining files and databases in a confidential manner.

- Manage customer communication, including emails and phone calls; the customer database; and the customer contracts database, organized on the spreadsheet with up-to-date dates and additional follow-ups and notifications to the team.

- Assisting the CEO and Senior Management Staff with all business ventures, and personal/business matters.

*Qualifications*

- High School Diploma/GED or Bachelors

- Proven experience in bookkeeping or accounting

- Proficiency in financial report writing

- Familiarity with general ledger accounting

- Strong knowledge of corporate accounting principles

- Ability to work independently and as part of a team

- Excellent attention to detail and organizational skills

Job Type: Full-time

Schedule:

  • Monday to Friday
  • Weekends as needed