Records Management Clerk II

If you are hired to this position, you will be employed by Magnit Global. You will not be employed by City National Bank.

The Responsibilities

• Utilize SharePoint and Accutrac to convert information, by ensuring constant communication with department records coordinator and project leads.
• Review case files for evictions.
• Proofread all legal documents for signatures.
• Provide the statistics on a Powerpoint presentation.
• Compute, record, and proofread reports.
• Patrol designate districts in patrol cars and on foot.
• Update SharePoint daily for hours work on client records.
• Assist the recruiters and the HRIS team in the hiring process.
• Calendar (Compulaw), and provide prompt responsive service to attorneys
• Monitor CM/ECF and state and local deadlines and note completed tasks
• Orchestrate the safe and efficient transfer of files to the NARA center
• Perform QA on case and refer cased to the QA department as needed
• Experience in document management and records keeping and responsible for keeping office HIPAA compliant
• Locate, retrieve, and destroy aged records and x-rays according to HIPAA guidelines
• Handle and maintain maintenance documents and parts changes within CMS comply with FAA requirements.
  
  

The Qualifications

• Possess a two year Records Management Diploma.
• An Office Administration Certificate with two years experience performing records management duties in a computerized records management environment would be considered as an equivalent.
• Knowledge of office procedures, including a computerized records management system that enables scanning, profiling, and retrieving of documents.
• Proficiency is required in the use of a variety of computer software programs and related equipment.
• Work will involve long periods of visual contact on visual display terminals.
• Ability to accurately type proofread and edits technical and general information.
• Ability to communicate effectively, verbally and in writing, with staff and the public.
• Knowledge of Municipal and Building & Development terminology and operations considered an asset.
• Ability to acquire and retain knowledge of The City organization and Inspections & Licensing Department policies and procedures.
• Respond courteously and constructively to public complaints and requests, and to respond to inquiries by providing appropriate information and/or directing to appropriate person.
• Ability to use initiative in implementing new procedures regarding records management and plan storage.
• Employ good judgement, organizational and time management techniques to meet deadlines in a fast paced environment.
• Ability to be a self-motivated, retain concentration, and work independently with frequent interruptions in order to process a considerable workload within established time frames.
• Ability to lift boxes of medium weight (approximately 25 lbs).
  
  

This is the pay range that Magnit reasonably expects to pay for this position: $18.45/hour - $19.78/hour

Benefits: Medical, Dental, Vision, 401K