Accounting Administrator Assistant

Accounting Assistant

Company Overview:

My client is a premier architectural manufacturing and installation company serving the greater Northern Virginia/Washington, DC/Baltimore, MD market. They work with the top national and regional general contractors and architects on commercial projects throughout the NoVA/DC/Baltimore metro area. Their company is growing and looking to expand our accounting team.

Job Summary:

The Accounting Assistant primarily will support the business and accounting department in the areas of payroll and accounts payable administration. Other job responsibilities may be:

Essential Job Functions:

Payroll

• Collect employee timecards, review for accuracy and completeness, and follow up on missing or unapproved time.
• Track and record all paid time off per company policies.
• Reconcile expense reports and installer time and submit for approval.
• Enter hourly and salary time and expenses into the accounting system on a weekly basis in accordance with the established payroll processing schedule.
• Verify payroll for accuracy and completeness and meet with human resources to ensure all changes have been updated.
• Generate and review reports against weekly spreadsheets and provide reports to financial officer for final review and approval.
• Maintain payroll files and payroll data ensuring data is secure using established procedures.

Accounts Payable

• Respond to external vendors and internal clients regarding all aspects of the accounts payable process, including processing invoices for payment, open purchase orders, and resale certificates.
• Verify the accuracy of vendor invoices and confirm that the correct purchase order and/or job or general ledger account codes are used.
• Enter invoices into Starbuilder accounting system, accurately reflecting discounts, posting periods, and due dates.
• Produce reports for weekly disbursements and open items for review by financial officer.
• Review monthly vendor statements and address any outstanding invoices.
• Monitor open purchase orders to ensure invoices as posted correctly and closed when paid in full.

Preferred Qualifications:

• Prior experience in accounting/accounts payable/payroll in the construction industry
• Experience with Microsoft Office (Excel (advanced), Word, and Outlook).
• Ability to quickly learn new software packages
• Ability to multi-task.
• Excellent organizational, analytical, and investigative skills.
• Strong attention to detail
• Ability to work in a team environment with changing demands and timelines
• Desire to learn and assume increasing responsibilities.
• Effective verbal and written communication skills