Administrative Associate 4-Clinical Medical Education (Chattanooga)

Administrative Associate 4-Clinical Medical Education (Chattanooga) - 24000001U1

Description

Market Range: 08

Hiring Salary: $21.69/Hourly

JOB SUMMARY/ESSENTIAL JOB FUNCTIONS: The Administrative Associate 4 directs and manages the administrative office, programs, and personnel of the UTHSC College of Medicine-Chattanooga Dean's office. This position carries out administrative and management directives as issued by the Dean(s), reducing the time and involvement of the Dean(s) in the daily administration of the college.

Duties And Responsibilities

• Manages the faculty evaluation process in Digital Measures for the Dean, meets all deadlines, collaborates with Chairs to resolve problems with the evaluation process.
• Serves as the liaison on campus to provide Digital Measures education to all new and existing staff.
• Manages faculty promotion processes, collaborates with the Dean to establish a timeline, ensures proper procedures are followed, and ensures timely submission of all completed dossiers to the College of Medicine.
• Assists the Dean with solicitation of letters of recommendation for all promotion candidates, schedules meetings for the UTHSC-COM-Chattanooga Promotion and Tenure Committee and submits all required documentation to the College of Medicine according to policies and procedures.
• Assists in the administrative faculty searches (Deans, Department Chairs), assists the appointed Search Committee chairs in scheduling meetings, interviews, placing advertisements and completing all necessary documentation related to the searches.
• Manages the daily operation of the administrative office of the Dean; serves as a notary.
• Reviews, edits, and sends communications on behalf of the Dean.
• Serves as the liaison for the Dean related to other UTHSC campus Deans, Erlanger Health management team, Erlanger Health Board of Directors, UTC Chancellor and all professional collaborators.
• Performs other duties as assigned.
  
  

Qualifications

MINIMUM REQUIREMENTS:

EDUCATION: High School Diploma or GED. (TRANSCRIPT REQUIRED)

EXPERIENCE: Five (5) years of office administrative experience; OR Bachelor’s Degree and one (1) year of office administrative experience; OR Associate’s Degree and three (3) years of office administrative experience.

Knowledge, Skill, And Abilities

• Knowledge of healthcare or higher education organizations.
• Excellent computer skills, including the Microsoft Office Suite and virtual meeting platforms.
• Knowledge of Adobe Acrobat and exceptional writing, editing and proofreading skills.
• Ability to work in a fast paced and dynamic environment.
• Excellent organization and time management skills.
• Excellent written and verbal communication skills.
• Ability to exercise professionalism and discretion.
  
  

WORK SCHEDULE: This position may occasionally be required to work evenings.

Job

Other Admin Asst/Secr/Clerical

Primary Location

US-Tennessee-Chattanooga

Organization

Chat College Of Medicine Admin

Campus/Institute Chattanooga

Schedule

Full-time

Job Posting

Sep 11, 2024, 12:14:02 AM