Accounts Payable Specialist

This position is with in Accounts Payable team as one of the 4 team members. Responsibilities in this position can change from time to time and the individual will be given ad hoc projects.

Accounts Payable responsibilities are grouped in to 2 sets (Foreign Offices, Management Co/US.,), and the sets are rotated periodically or as needed between AP team members.

Responsibilities include, but are not limited to:

• Reviewing and coding of Management Co invoices, and one Foreign Office, for accuracy of cost allocation, compliance with the firm’s guidelines and accounting policies in Concur invoice system daily.
• Assisting in preparing weekly payment runs, selecting invoices for payment, managing AP cash spending.
• Processing domestic and international payments to third party vendor typically via EFT/Wire daily.
• Processing employee reimbursement payments.
• Preparing and processing American Express payments for the US and foreign programs.
• Setting up new vendors in AP database according to the firms’ procedures including appropriate tax classification and income reportability.
• Setting up third party vendors payment templates in Cash Management System.
• Preparing account analyses of AP subledger and two suspense accounts.
• Processing general ledger transaction to record AP activities.
• Processing adjustments to AP transactions when appropriate.
• Booking payments and other cash transactions initiated by Accounts Payable as appropriate and making sure bank balance agrees to book balance.
• Addressing email inquiring from the internal clients on invoices submission and payment statuses.
• Pulling backup and support for audit requests from both internal and external auditors.
• Research and analyses of occurred issues, providing recommendations for solutions.
• Participating in annual 1099 process, that includes data review, printing and mailing out forms, and electronic filing to IRS.

An individual in this position needs to be willing to roll up their sleeves to accomplish role and team’s goals. Experience and qualifications include, but are not limited to:

• At least 5 years of experience.
• College degree a strong plus.
• Extremally detail oriented, focused, proactive, and resourceful.
• Being able to multitask in a fast passed environment.
• Have strong analytical skills, be willing to learn and be self-motivated.
• Be able to anticipate the needs of others and be a team player.
• Excellent computer skills with intuitive understanding
• Excellent communication skills and work ethic
• Ability to work with all levels of management and employees in the open team environment.