Executive Assistant
Salary undisclosed
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Seeking a highly organized and proactive Executive Assistant to support a busy Commercial Real Estate Brokerage Team. The ideal candidate will have strong administrative skills, excellent communication abilities, and a keen attention to detail. This role requires managing daily operations, coordinating schedules, and providing comprehensive support to ensure the smooth functioning of the brokerage.
Key Responsibilities:
- Manage and maintain the broker’s calendar, scheduling appointments, meetings, and travel arrangements.
- Handle incoming communications, including phone calls, emails, and correspondence, and respond on behalf of the broker when appropriate.
- Prepare and edit documents, presentations, and reports.
- Conduct research and compile data for meetings, proposals, and projects.
- Assist in the preparation and processing of real estate transactions, including document management and compliance.
- Coordinate and organize marketing efforts, including social media, email campaigns, and promotional materials.
- Maintain and organize electronic and paper filing systems.
- Act as a liaison between the broker, clients, and other stakeholders.
- Handle confidential information with discretion and professionalism.
- Perform other administrative duties as needed to support the broker and the brokerage team.
Qualifications:
- Bachelor’s degree in Business Administration, Real Estate, or related field preferred.
- Minimum of 3 years of experience as an Executive Assistant, preferably in the real estate industry.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills.
- Exceptional organizational and multitasking abilities.
- High level of professionalism and confidentiality.
- Ability to work independently and as part of a team.
- Knowledge of commercial real estate terminology and processes is a plus.
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