Administrative Assistant
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Job Summary:
RingLogix is seeking an Administrative Assistant to provide high-level administrative support to the CEO and VP of Partner Operations, ensuring the efficient operation of our team. This role involves performing a variety of tasks, including managing schedules, handling correspondence, and assisting with various administrative projects. The ideal candidate is organized, detail-oriented, and capable of managing multiple tasks in a fast-paced environment. This position allows for remote work, offering flexibility to work from home.
Key Responsibilities:
- Administrative Support: Provide comprehensive administrative support to the CEO and VP of Partner Operations, including managing calendars, scheduling meetings, and coordinating travel arrangements.
- Communication: Handle incoming and outgoing correspondence, including emails, phone calls, and mail. Draft and edit documents, reports, and presentations as needed.
- Data Management: Maintain and organize files, databases, and records, ensuring information is up-to-date and easily accessible.
- Meeting Coordination: Prepare agendas, take meeting minutes, and follow up on action items as required.
- Office Management: Manage office supplies inventory and place orders as necessary. Ensure the office environment is organized and well-maintained.
- Event Planning: Assist in organizing company events, meetings, and conferences, including logistical support and communication with participants.
- Project Assistance: Support special projects and initiatives as assigned, providing research, data analysis, and coordination as needed.
- Financial Administration: Process expense reports, invoices, and other financial documents with accuracy and timeliness.
- Customer Service: Serve as the first point of contact for visitors and callers, providing excellent customer service and directing inquiries to the appropriate person or department.
Qualifications:
- Education: High school diploma or equivalent; an associate degree or administrative certification is preferred.
- Experience: Minimum of 2 years of experience in an administrative or office support role.
- Skills:
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software.
- Strong organizational and time management skills with the ability to prioritize tasks effectively.
- Excellent written and verbal communication skills.
- Attention to detail and problem-solving skills.
- Ability to work independently and as part of a team.
- Professional demeanor and a positive attitude.
- Comfortable working remotely and managing responsibilities in a virtual environment.
Work Environment:
- This position operates in a professional office environment and routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.
- Remote work is supported, allowing for flexibility in location and working hours.
- Occasional travel may be required.
Compensation and Benefits:
- Competitive salary based on experience.
- Company Benefits Include:
- Medical, Vision, and Dental Insurance
- 401k with 4% Employer Match
- Paid Time Off (PTO) – Plus, Paid Holidays
- Additional PTO Earned with Tenure
- Work Anniversary Gifts on the 1st, 3rd, and Every Odd Year
- Employee Rewards Program
About RingLogix:
- RingLogix is a software company based out of Miami, FL, that develops RingOS, a service delivery platform that enables Channel Partners and Managed Service Providers (MSPs) to quote, activate, bill, and support their own branded VoIP and UC services. Powering 400+ providers and 60k users, RingOS has proven to enhance the provider's experience with automated workflows, integrated billing, and sticky customer solutions with profit margins greater than 70%. For more information, visit [https://ringlogix.com] (https://ringlogix.com).
