Communications Support Specialist

Click here to apply for this position. The application link is also available on the EducationPlus website www.edplus.org by clicking the About tab, then the Work at EdPlus tab. Applicants must complete the EducationPlus application to be considered for this position.

This posting will remain open through September 25, 2024.

Job Title: Communications Support Specialist

Reports to: Director of Communications

Essential Functions

• Perform administrative work and provide support to the Communications and Learning Departments as needed
• Provide administrative support to the events coordinator with execution of large-scale events including printing needs, creating name badges and surveys, and budget tracking
• Maintain calendars, set appointments, schedule meetings and workshops; monitor and make necessary adjustments as needed to the weekly conference room activities
• Monitor the Communications Department budget and process receipts and invoices for all departments' marketing materials
• Maintain and update EdPlus intranet (SharePoint)
• Send out weekly emails to EdPlus staff with current registration numbers and weekly schedule of events/workshops and monitor the event submission process.
• Process reimbursements, order supplies and make hotel reservations for designated Regional Professional Development Center (RPDC) staff
• Assist outside groups with facility reservations, ordering food, room set up, etc.
• Serve as a back-up to the Receptionist position, covering sick leave and vacation
• Perform other and related duties as assigned by the Director of Communications or other members of Cabinet that are in keeping with department/company goals
  
  

Competencies, Knowledge, Skills, Abilities

• Regular attendance is required to provide support to EducationPlus
• Possess strong interpersonal skills, including the ability to listen, work in groups, communicate both verbally and non-verbally in a professional manner, negotiate with others, and solve problems
• Requires movement about and within a department area
• Operates computer hardware for programming or applications; stays abreast of changes in technology and participates in necessary training to maintain appropriate level of skill necessary for efficiency in position
• Communicates with staff, EducationPlus members, vendors, suppliers, etc. via telephone, email and mail
  
  

Required Education/Experience/Certifications/Licensures

• High school diploma
• Prior experience in a customer service role dealing with the general public
• Requires the use of common sense understanding of instructions in written, oral or diagrammatic form; the ability to handle problems involving concrete variables in standardized situations; the use of general math; reading, writing, mathematical and computational skills, and conversing at a level commonly associated with a high school diploma
• Competency in the use of computer software (Microsoft Office Suite preferred).
  
  

Preferred Education/Experience/Certifications/Licensures

• Degree (Associates, Bachelors, etc.)
• Experience as a secretary or administrative assistant, technical skills, reading, writing, mathematical and computational skills, and conversing at a level commonly associated with an Associates degree
• Competency in the use of computer software, including Microsoft Office Suite.
• Experience in using social media platforms for marketing.
  
  

Physical Demands

Exerts up to 20 pounds of force occasionally and/or exerts up to 10 pounds of force frequently, and/or exerts a negligible amount of force constantly. Must be able to perform duties that require sitting for extended periods of time during normal shift; must have excellent manual dexterity including the ability to perform repetitive motions; must be able to operate telephone, computer equipment, and various other pieces of office equipment

Environmental Working Conditions

This position operates in a professional office environment and/or school environment.

Equipment Used

Standard office equipment, including but not limited to computer/laptop and associated software, copy machine, printers, scanners, laminator, poster printer and adding machine/calculator, etc.

Travel Requirements

Periodic travel to work sites within the membership area may be required.

Expected Hours Of Work

Normal operating hours for this position are 8:00 a.m.-4:30 p.m. Monday through Friday, unless it is determined by administration that the hours should be different. Summer hours (June and July) are 7:00 a.m.-5:00 p.m. Monday through Thursday.

Compensation: $24.04 per hour; full benefits package, including PEERS retirement

Term of Employment: Full-Time, 12 month

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees may be required to follow other job-related instructions and to perform other job-related duties as requested, subject to all applicable state and federal laws. Certain job functions described above may be subject to possible modification in accordance with applicable state and federal laws. Reasonable changes or accommodations may be appropriate under certain circumstances.

Updated September 2024