Project Assistant

Position: Project Administrator/Coordinator

Location: onsite - Columbus, Ohio (43219)

Duration: Perm/Direct Hire

Quantity: 1

Must Haves:

• Minimum 5 years of relevant experience
• Proven experience in project controls, project management, or related roles.
• Proficiency in project management software such as Microsoft Project, Excel, Word, or similar tools.
• Strong analytical skills with the ability to interpret and present complex data effectively.
• Excellent organizational skills and attention to detail.
• Effective communication and interpersonal skills, with the ability to collaborate with diverse teams.
• Ability to prioritize tasks and manage multiple projects simultaneously
• Associate’s degree or Higher

Day to Day:

The Project Coordinator role is an integral supportive function that reports to the BIS Director Core Projects. This role is responsible for supporting the team through managing the reporting of project data - fundamental role in managing the health of a project. The Project Coordinator will also assist in facilitating needs between team members, executives, and external parties such as suppliers, and customers.

• Assist in creation and management of documentation for processes and procedures
• Communicate effectively with project team members and other relevant parties. This includes defining communication protocols, assisting in project meetings when necessary, and providing timely updates on project data
• Maintain and monitor progress tracking within a project
• Calendar Management
• Coordinate Director’s calendar
• Support Director with correspondence
• Ability to effectively record and maintain detailed notes during meetings, discussions, and other relevant interactions.
• Provide administrative support to project teams, including document management, meeting coordination, and communication.
• Special Projects

JOB SPECIFIC COMPETENCIES

• Demonstratable ability to politely but persistently follow up
• Excellent verbal and written communication skill
• Excellent organization and time management skills
• Master of planning your day and prioritizing daily task lists
• Ability to rapidly resolve issues and recognize when to escalate
• Ability to keep calm and cool in a crisis
• Operate with a speed of urgency
• Ability to manage multiple priorities in a fast-paced environment