Executive Assistant

(This is for a RevPilots client)

(1 day a week in the office, 4 days remote)

Must be in or near Atlanta, GA

Our client is a premier B2B PR and Marketing firm that helps companies develop and improve their lead generation through effective media coverage and marketing strategies that drive inbound conversions and measurable ROI.

With a specific focus supporting customers in supply chain, logistics, and technology, their unique approach and industry expertise has provided a solid foundation for long-term, profitable growth.

Recently listed on Inc. 5000 Fastest Growing Companies in the Southeast, our client is rapidly expanding. They are seeking an Executive Assistant who can help the CEO and COO with a variety of tasks and responsibilities. You will be a key player in moving the organization forward.

About the Role:

We are seeking an experienced and highly organized Executive Assistant & Office Manager to support our CEO and COO in managing both professional and personal responsibilities. This role is integral to our executive leadership team, requiring a blend of strategic thinking, attention to detail, and hands-on execution.

You will be the go-to person for a wide range of tasks and responsibilities.

Key Responsibilities:

Executive Support:

• Proactively manage complex calendars, including scheduling meetings, coordinating with internal and external stakeholders, and ensuring all appointments are prioritized effectively.
• Arrange domestic and international travel for the CEO, COO, and other executives, handling all aspects from booking flights and accommodations to creating detailed itineraries and handling any last-minute changes.
• Coordinate executive leadership meetings, including finding and booking suitable venues, arranging necessary equipment, confirming attendance, and ensuring all logistics are in place.
• Prepare and organize meeting materials, take minutes during meetings as needed, and follow up on action items to ensure timely completion.

Office Management:

• Oversee daily office operations, including managing supplies, snacks, office technology, and general upkeep of the workspace to create a productive environment.
• Onboard new employees, ensuring they have all necessary equipment, access to keycards, and an understanding of company protocols.
• Serve as the main point of contact for any office-related needs, addressing issues promptly to maintain a smooth office operation.

Event Planning & Coordination:

• Plan and execute company events, such as executive offsites, team meetings, and special functions. Responsibilities include selecting venues, arranging catering, coordinating travel, and providing on-site support.
• Work with external vendors and service providers to ensure events are executed seamlessly and within budget.

Personal Assistance:

• Coordinate with the house manager to assist with personal tasks for the CEO and COO, including managing family errands and coordinating household activities as needed.
• Provide additional personal support, such as booking personal travel, managing personal calendars, and handling any ad-hoc tasks that arise.

Requirements:

Location:

• Must be based in Atlanta, GA, and able to work from the office on Wednesdays.

Experience:

• Minimum of 5 years of experience in an executive assistant, preferably supporting C-level executives.
• Proven ability to manage complex calendars and travel arrangements with precision.
• Experience in coordinating high-level meetings and events with attention to detail.

Skills:

• Exceptional organizational and multitasking skills, with a demonstrated ability to prioritize and manage multiple projects simultaneously.
• Strong communication skills, both written and verbal, with the ability to interact effectively with senior executives and external partners.
• Proficiency in office management software and tools, including Microsoft Office Suite, Google Workspace, and project management tools.
• Highly proactive, with a can-do attitude and the ability to anticipate needs before they arise.
• Discreet and trustworthy, with the ability to handle confidential information with the utmost care.
• Adaptable and flexible, comfortable with shifting priorities and last-minute changes.
• Highly responsive and proactive to needs as they arise

Salary: $80,000-$100,000 DOE

Benefits: Our client offers competitive compensation, commensurate with experience. They also offer outstanding benefits to simplify the lives of their employees and show them how much they appreciate their contributions. Our client provides company subsidized medical insurance for all employees, dental, vision, and 401K with a 4% company contribution.