Staff Accountant (Payroll Specialist)

About Us

Deeply rooted in our local Beverly Hills community and influenced by cultural change, the Wallis Annenberg Center for the Performing Arts, a public-private partnership with the City of Beverly Hills, strives to be a site for the convergence of relevant, dynamic performing arts, education and civic life, strengthening our local and global community is our role as a presenter, producer, educator and community resource. We approach our work with the pioneering creative spirit of Beverly Hills and greater Los Angeles, while also recognizing that we live in a multi-cultural every-changing world guided by our core values of Trust, Artistic Courage, Enlightenment, Cooperation, Communication, Diversity, Equity and Inclusion, and Accountability.

The campus itself is a breathtaking 70,000-square-foot facility celebrating the classic and the modern and has garnered six architectural awards. The restored building features the original 1933 Beverly Hills Post Office (on the National Register of Historic Places), which serves as the theater's dramatic yet welcoming lobby, and includes the contemporary 500-seat, state-of-the-art Bram Goldsmith Theater; the 150-seat Lovelace Studio Theater, dedicated education wing for GRoW @ The Wallis, including an enclosed outdoor education courtyard, and an inviting open-air plaza for family, community and other performances.

About The Job

The Staff Accountant is responsible for general accounting functions of our non-profit arts organization as well as processing and recording the weekly and bi-weekly payrolls. Reporting to the Accounting Manager, this role must demonstrate extensive knowledge in payroll and accounting practices, deliver excellent internal customer service, pay close attention to detail, and demonstrate good problem-solving and leadership skills.

This role supervises the Accounting Assistant role, which is responsible to enter vendor information, verify A/P invoices, issue approved payments to vendors, process routine monthly payments and manage company credit card receipts and payments, to list some of their duties.

What You’ll Do

Responsibilities for the Staff Accountant include but are not limited to:

Accounting Responsibilities:

• Perform general accounting and other related duties;
• Assists in preparing the monthly balance sheets and income statements;
• Make bank deposits and record in accounting system;
• Reconciles income data (ticket sales and fundraising), payroll, merchant processing and activity related to credit cards payments, and all other financial accounts;
• Reconciles all bank accounts at least monthly and verifies deposits;
• Code invoices, sets up new accounts and reconciles accounts;
• Track, reconcile and prepare quarterly Franchise Tax Board returns and payments (Form 592), Sales and Use Tax returns and payments, annual property tax filing and others as needed;
• Assist CFO with annual audit, as needed. Provides outside auditors with assistance; gathers necessary account information and documents to perform annual audit;
• Coordinates with software vendor to maintain accounting software systems; recommends updates to enhance the accounting software;
• Manages purchasing and reimbursement systems;
• Maintains knowledge of acceptable accounting practices and procedures
  
  

Payroll Responsibilities:

• Ensures accurate and timely processing of actor’s payroll (weekly) and staff payroll (bi-weekly). Collect timesheets from department managers and confirm total hours worked, pay rates, manager approval, and authorization of overtime charges;
• Act as primary liaison with payroll processing company to ensure accurate and timely reporting to employees and regulatory organizations;
• Prepares and maintains accurate records and reports of payroll transactions and creates payroll-related journal entries;
• Accrue and track employee benefits including vacation, sick and personal days. Calculate year-end accrual amounts;
• Prepare information for required responses to Employment Development Department (EDD) correspondence regarding Unemployment Insurance claims and benefits audits;
• Prepare and distributes monthly employee benefits reports (Health and Welfare Insurance);
• Reconciliation of Quarterly and Year-end payroll tax returns including DE9C and 941 to ensure payroll tax liabilities accuracy;
• Gather and track documentation for all required federal and state payroll tax payments/reporting for in-state, out-of-state, and international artist and vendor payments;
• Responsible for timely reporting and accuracy of year-end W-2 reporting to employees and vendors;
• Be available to employees by phone and email for payroll-related questions including, time sheet tutorials, payroll app, tax documents, wage garnishments, and other payroll-related topics;
• Identifies and recommends updates to the payroll processing software, systems and procedures. Coordinate with the payroll vendor for any necessary system updates for streamlined payroll processing;
  
  

Additional Duties:

• Oversee the preparation of City of Beverly Hills quarterly invoice;
• Identify and propose ways to improve efficiency of processes related to all of the above;
• Keep supervisor informed of status of all work projects and ensure timely communication of any questions regarding priorities, deadlines, etc.;
• Performs other related duties as necessary or assigned
  
  

Skills & Experience Needed

Education and Professional Experience:

• Bachelor’s degree in Accounting, Business Administration or related field is preferred;
• Three to five years of related experience required;
  
  

Required Skills:

• Extensive knowledge of payroll function including preparation, balancing, internal control, and payroll taxes;
• Excellent verbal and written communication skills, with a high sense of service level for both internal and external interactions;
• Excellent organization skills and attention to detail;
• Strong analytical and problem-solving skills;
• Strong supervisory and leadership skills;
• Experience in QuickBooks is required;
• Proficient with payroll software. Prior experience with Paycom is a plus;
• When necessary, this role will require work occasional nights and weekends to satisfy the weekly and/or bi-weekly payroll processing and/or holiday processing schedule requirements;
• A genuine interest in the performing arts and considering the arts as having value to our society is aligned with our organizational values. Non-profit experience is a plus.
  
  

Salary & Benefits

This is a full-time, exempt position and is not eligible for overtime. The salary range for this position is $67,000.00 to $70,000.00 per year with 100% paid medical benefits, including dental, vision and life insurance ($25,000) for the employee, paid vacation, personal and sick days, 401k and paid parking. Complimentary tickets are occasionally available for performances and events at The Wallis.

How To Apply

Please apply online at www.thewallis.org/jobs, attaching your resume and a cover letter. No phone calls please.

The Wallis Annenberg Center for the Performing Arts is an Equal Opportunity Employer committed to diversity and encourages applicants of any age, national origin, race, ethnicity, religion, sexual orientation, political affiliation, or gender. Every applicant is not expected to meet every qualification. We are most interested in finding the best candidate for the role, and that candidate may not meet every single qualification and requirement on this list. If you are interested in applying for this role, we encourage you to apply. We are eager to meet candidates to are passionate about our mission and can contribute to our team.

The Wallis Annenberg Center for the Performing Arts is an Equal Opportunity Employer committed to diversity and encourages applicants of any age, national origin, race, ethnicity, religion, sexual orientation, political affiliation, or gender.

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