HR Administrative Assistant

This is a remote position.

We are looking for an HR Administrative Assistant to perform a variety of personnel-related administrative tasks. This position is critical in supporting the HR department in the tracking, documenting, follow-up of all new hires, changes to current employees, separation of employees, and updating the HR/PR and other related databases.

Our HR administrative assistant position requires excellent organizational skills and the ability to handle sensitive information confidentially and timely. Ultimately, you will gain HR experience in a fast-paced work environment by supporting all HR functions.

Responsibilities

Administration of all duties that track the onboarding process of all new hires during a lengthy process which can take 3 to nine months to complete. Tasks include:

• Maintaining digital employee record retention.
• Utilization of an intricate tracking system.
• Working with other team members to determine onboarding timeline.
• Connecting with the new hires on a regular basis during the entire onboarding process.
• Administering the digital onboarding process via Paylocity ensuring timely completion of employee documents.
• I-9 form completion, review for accuracy, and retention of documentation.
• Performing background clearances, review, and retention of documentation.
• Partnering with Tech Support to establish employee emails.
• Extensive set up of employees in the Paylocity system in a highly sensitive timeframe.
• Extensive set up of employees in benefit system in a highly sensitive timeframe.
• Sending company-wide emails welcoming newly onboarded employees.
• Sending company issued SWAG to newly onboarded employees.
• Setting up of newly hired employees in the third-party training module portal and tracking the timely completion of all required training.
  
  

Tracking and administrative changes to current employees' employment such as:

• Change in status – from full-time to part-time or part-time to full-time.
• Changes in benefit eligibility, supervisor, compensation, departments, role, etc.
• Documenting and tracking a LOA within the Paylocity and other tracking systems.
• Tracking and administering the separation of employment duties including the following:
• Updating systems/portals such as payroll, benefits, training modules, and other organizPaylocityational systems connected to the offboarding process.
• Drafting, processing, and filing change forms in a timely manner.
• Communicating to other team members as needed.
  
  

Administration of all duties associated with the supply of labor law posters at all clinic sites including:

• Confirming all clinics have the correct posters and the posters are located in a place where all staff have access to the information.
• Working with labor law poster vendor to ensure timely supply of updates.
  
  

Requirements

Qualifications:

• BS College degree required.
• Previous HR/PR administrative experience of 3+ years.
• Proven ability to work successfully in a remote environment.
• High attention to detail and accuracy is a necessity.
• Paylocity Experience and Benefit System Experience
• Ability to critically think which means the ability to think clearly and rationally about what to do or what to believe; understand logical connections between ideas; and identify, construct, and evaluate arguments. Proficient in Microsoft 365 Apps for business including: Word, Excel, and Outlook, including HRM Systems.
• Excellent customer service skills, and the ability to communicate well and in a caring and supportive
• manner with individuals of all backgrounds.
• Knowledge of the English language, including grammar, spelling, and punctuation as it relates to correspondence necessary to perform essential job functions.
• Self-starter with a positive attitude who can work well with many different teams and people.
  
  

Experience:

• HR/PR Administrative Experience: 3 years (Required)
• Microsoft Excel: 3 years (Required)
• Customer service: 3 years (Required)
• Organizational skills: 3 years (Required)
• Microsoft Word: 3 years (Required)
  
  

Benefits

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance
  
  

Schedule:

• 8 hour shift, Day shift, Monday to Friday