Administrative Assistant

We are seeking a reliable and detail-oriented Administrative Assistant to join our team. The Administrative Assistant will provide administrative support to ensure efficient operation of the office. This role involves a variety of tasks, including managing calendars, scheduling meetings, handling correspondence, and organizing files. The ideal candidate is proactive, adaptable, and able to multitask effectively in a fast-paced environment.

Key Responsibilities

• Calendar Management:
• Schedule and coordinate appointments, meetings, and events for executives and team members.
• Manage and update calendars to ensure accuracy and avoid scheduling conflicts.
• Remind executives and team members of upcoming appointments and deadlines.
• Correspondence and Communication:
• Screen and route incoming calls, emails, and other correspondence.
• Draft, edit, and proofread documents, letters, memos, and reports as needed.
• Respond to inquiries from clients, customers, and other stakeholders in a timely and professional manner.
• Office Management:
• Maintain office supplies inventory by checking stock, anticipating needs, placing orders, and verifying receipt of supplies.
• Ensure office equipment is properly maintained and serviced.
• Coordinate with building management and vendors for office maintenance and repairs.
• Document Management:
• Organize and maintain paper and electronic files, records, and documents.
• Create and update filing systems to facilitate efficient document retrieval.
• Scan, copy, and file documents as needed.
• Meeting and Event Coordination:
• Arrange and coordinate meetings, conferences, and special events.
• Prepare meeting agendas, materials, and presentations.
• Record and distribute meeting minutes as requested.
• Travel Arrangements:
• Make travel arrangements, including booking flights, hotels, and transportation.
• Prepare travel itineraries and ensure travel documents are up to date.
• Reconcile travel expenses and prepare expense reports.
• Administrative Support:
• Provide general administrative support to executives and team members as needed.
• Assist with special projects, research, and data analysis.
• Handle confidential and sensitive information with discretion
• Assist the HRBP with new hire onboarding, employee engagement, and training and development.
  

To qualify for this role you must meet the following:

• High school diploma or equivalent; associate or bachelor's degree preferred.
• Proven experience as an administrative assistant or in a similar role
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  
  

Key to being successful in this role:

• Excellent verbal and written communication skills.
• Strong organizational and time management skills.
• Ability to prioritize tasks and work independently with minimal supervision.
• Attention to detail and accuracy in work output.
• Discretion and professionalism when handling confidential information.
  
  

Why work for Minth? Here are the advantages of working at Minth.

• International development platform
• Dynamic and efficient team
• All-round personal improvement
• Personalized humanistic care
• Diversified working atmosphere
• Modern office setting
• Competitive compensation package