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Position: Event Assistant
Location: Miami, FL
Employment Type: Full-Time
Job Summary
We are seeking a highly organized and energetic Event Assistant to support the planning, coordination, and execution of events. The ideal candidate will assist in ensuring the smooth operation of all event logistics, from preparation to execution and post-event follow-up. This role involves collaboration with various teams, vendors, and stakeholders to deliver exceptional experiences.
Key Responsibilities
Location: Miami, FL
Employment Type: Full-Time
Job Summary
We are seeking a highly organized and energetic Event Assistant to support the planning, coordination, and execution of events. The ideal candidate will assist in ensuring the smooth operation of all event logistics, from preparation to execution and post-event follow-up. This role involves collaboration with various teams, vendors, and stakeholders to deliver exceptional experiences.
Key Responsibilities
- Collaborate with vendors and suppliers to ensure timely delivery of services and products
- Manage event registration, check-in, and guest lists
- Provide on-site support during events to troubleshoot issues, guide guests, and ensure smooth flow of activities
- Help with social media and marketing efforts to promote events
- Organize event documentation, including contracts, invoices, and other paperwork
- Perform post-event follow-up, including gathering feedback and preparing reports
- Support budgeting and expense tracking for events
- Assist with coordinating staff, volunteers, and vendors before and during events
- High school diploma or equivalent; Bachelor's degree in event management, marketing, hospitality, or a related field is a plus
- Strong organizational skills and attention to detail
- Ability to multitask and work under pressure in a fast-paced environment
- Excellent communication and interpersonal skills
- Proficiency in Microsoft Office (Word, Excel, PowerPoint) and event management software (if applicable)
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