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Information Technology Project Coordinator

Salary undisclosed

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Below is the job description for the position:

Position Title - Project Coordinator (PMO)

Location - Chicago, IL (Fully onsite)

Duration - 10 Months (with possible extension)

Typical Duties & Responsibilities:

Project Coordination:

  • The resource will be serving as Project Coordinator for project Asset Mgmt, which will streamline and improve the quality of technology asset management for the district

Project Management Support:

  • Manage project intake process: receive project requests, verify alignment with ITS goals, facilitate request authorization, and move projects through predefined stages (Requested, Authorized, Pipeline, Roadmap, Approved, Assessing Benefits, Finished).
  • Coordinate project planning meetings, take detailed notes, and document action items.
  • Facilitate communication between project stakeholders, including PMO, ITS staff, and project managers.
  • Assist in setting up project folders in Google Drive and Smartsheet.
  • Monitor project progress, identify potential roadblocks, and proactively follow up on missing status updates.
  • Coordinate project review meetings and maintain documentation.
  • Prepare project wrap-up reports and support final project approval processes.

Reporting & Data Management:

  • Analyze, compile, and distribute project reports through on a weekly basis.
  • Monitor PMO dashboards, review metrics, and create visual representations of project performance.
  • Generate regular reports and presentations for biweekly meetings with Project Managers
  • Maintain and update individual project status reports assigned to ITS Liaisons.

Process & Resource Management:

  • Manage user access and permissions for various systems and reports using templates.
  • Ensure efficient project start-up and wrap-up processes are followed consistently.
  • Standardize and maintain PMO templates for various project functions.
  • Organize and manage PMO folders in Google Drive.
  • Update and maintain the PMO website, including content related to projects, portfolio, and resources.

Type of Education Required

  • Bachelor's degree in Project Management, Information Technology, or a related field (preferred).

Type and Years of Experience

  • 3-5 years of experience in project coordination or a related role.
  • Strong understanding of project management methodologies (e.g., Waterfall, Agile).

Knowledge, Skills, and Abilities

  • Excellent organizational and time management skills.
  • Meticulous attention to detail and ability to maintain accurate records.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), Google products, and project management tools (e.g., Smartsheet).
  • Strong communication and interpersonal skills with the ability to effectively collaborate with diverse stakeholders.
  • Ability to take clear and concise notes during meetings.
  • Commitment to continuous learning and staying updated on project management practices.

Thanks & Regards

Infojini Consulting

Website: https://www.infojiniconsulting.com

Address: 10015 Old Columbia Road, Suite B 215, Columbia, MD 21046

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