Sr. Administrative Assistant (ONSITE)

Please note that this is a 6 month contract position.

The Individual:
8+ years of office management or administrative experience
Experience planning meetings both large and small.
Experience with Microsoft Office Applications (Word, PowerPoint, Outlook, Excel)
Office manager experience within a corporate setting
Previous experience supporting senior leaders

Preferred Qualifications:
Experience working with complex calendars and travel requirements
Previous experience creating and processing Purchase Orders in Ariba
Experience working with ambiguity and determine best path forward independently
Experience working with high degree of responsiveness of requests and act with a sense of urgency
A passion to win and desire to take on additional tasks.

The role will be a key partner to R&D leadership by handling complex and diverse administrative duties. These include interaction with senior leaders and other executive contacts both within and outside the company, as well as exposure to sensitive information requiring considerable use of tact, diplomacy, discretion and judgement. This role will support multiple R&D functions and will require a strong customer (internal and external) excellence and customer satisfaction mindset.

The Responsibilities
Provide administrative support to R&D leadership in Rochester, NY
Serve as key R&D point of contact for other departments and stakeholders within the company.
Communicate with external partners, senior leaders and department employees communicate verbally or in writing with a high level of confidentiality.
Manage complex travel plans, visas, passports, calendar, scheduling and subsequent expense reports with multiple currencies.
Facilitate and help visitors with travel / hotel arrangements
Provide meeting coordination support including catering for small and large meetings
Order and maintain office supplies, equipment and manage expense reporting
Place purchase orders in support of R&D team in Ariba.
Receive invoices for processing by Accounts Payable
Monitor, follow-up and resolve invoices that require additional information to process.
Multi-task and manage through issues proactively. Provide appropriate information to contacts (handle questions, issues and follow ups)
Process incoming and outgoing mail
Perform other related general office management duties to organize and coordinate operations and procedures as assigned.

Applicants must provide their phone number. Reference job number A4300.

Employers have access to artificial intelligence language tools (“AI”) that help generate and enhance job descriptions and AI may have been used to create this description. The position description has been reviewed for accuracy and Dice believes it to correctly reflect the job opportunity.