Estimating Administrator

Classification Purpose

This non-exempt job classification is responsible for completing the pre-qualification process associated with project estimates, maintaining all appropriate databases, and demonstrating sufficient detail related to documentation, customer contact, and computer usage; performs other work as required.

Essential Functions

The examples of functions listed in this job description are representative, but not necessarily exhaustive, of any one position in this job classification. Management may assign other functions not listed herein at its sole discretion.

• Provides support to the estimating and bidding procedures;
• Completes the pre-qualification process;
• Completes the Bid Proposal Form, Bid Form, and Bid packages;
• Maintains relevant client databases containing information on client references and client contacts;
• Faxes the scope letter and bid proposal to the prospective client on time;
• Keeps all confirmation receipts verifying process documentation;
• Meets all established deadlines;
• Completes all work accurately;
• Demonstrates proficiency across an array of computer applications (e.g., MS Office especially Outlook, Word, and Excel, ZetaFax, Bid Schedule, American Contractor, and Google Browser);Performs e-mail distribution correctly;
• Maintains the Plan Holder List by gathering, calling, and updating information as appropriate;
• Demonstrates good attendance;Attends meetings;
• Maintains all files, records, and documentation in a well-organized fashion;
• Communicates well with others;
• Demonstrates proper telephone etiquette (e.g., receiving calls and calling bidders);
• Maintains composure while multi-tasking;
• Update Bid Schedule as needed;
• Send out monthly report of Bid Results;
• Demonstrates proper coordination skills when working with team members from other functional departments;
• And provides excellent service (e.g., accurate, complete, and timely) to clients, work-site partners, and company staff in a courteous and efficient manner.
  
  

Knowledge Areas

KNOWLEDGE, SKILLS, AND COMPETENCIES

Principles, methods, and procedures associated with construction, landscape, and/or hardscape estimating, systems, market conditions, and trade practices; blueprints, scope of work, and specification drawings; unit costs of requisite project materials; subcontractors and suppliers; company software, Windows Operating System, and the Microsoft Office suite; time management; mathematical operations (e.g., algebra, fractions, percentages, ratios and proportions); and company customer service objectives, norms, and strategies..

Skills

Interpret informational sources (e.g., scope of work, blueprints, specifications, construction plans) related to the pre-qualification process; analyze, organize, and prioritize information efficiently; communicate with others effectively; work within Microsoft Windows, the Microsoft Office suite, and company software; time management, multi-tasking, and attention to detail; perform complex mathematical operations; exercise appropriate judgment in answering questions and releasing information; and provide excellent customer service by ensuring clients' needs are fulfilled in an accurate, complete, and timely fashion by demonstrating courtesy, efficiency, and professionalism.

Education/Experience

An example of the preferred education, training, and/or experience that demonstrates possession of the knowledge, skills, and competencies for this position includes: an Associate of Arts degree and at least one (1) year of Commercial construction, landscaping, and/or hardscape estimating experience.