Accounting Clerk II – Accounts Payable Specialist

Nature of Work:

The Accounts Payable Specialist is responsible for day-to-day financial transactions including accounts payable, corporate credit card reconciliations, and various other transactional issues. The Accounts Payable Specialist must exercise discretion in executing essential functions and be able to work independently, following through on assignments with minimal direction.

Essential Functions:

• Analyzes and processes accounts payable in a timely manner.
• Codes such items as invoices, vouchers, expense reports, check requests, etc., with correct codes conforming to standard procedures to ensure proper entry into the financial system.
• Handles all vendor correspondence via phone or email.
• Investigates and resolves problems associated with processing of invoices.
• Prepares check requests, wire transfers, and ACH transactions.
• Receives, researches and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.
• Files, maintains, and distributes accounting documents, records and reports.
• Assist in compiling information and preparing responses to auditors during the annual external audit.
• Handles the lien search request process.
• Manages and reviews the Purchasing Card program.
• Assisting in streamlining the accounts payable process.
• Reconciles various accounts on a monthly basis, bringing any discrepancies to the attention of the Controller/Chief Financial Officer.
• Working with account receivable clerk and others to resolve account issues when necessary.
• Expense report handling.
• Prepares the Sales and use tax returns.
• Performs other duties as required to support Accounting Department.
• Reconciles bank statements; applies prorating schedules and computes operating costs for various Village activities.
• These essential job functions are not to be construed as a complete statement of all duties performed. Employees may be required to perform related work as needed by the department and Village.
• All Village employees may be required to perform duties related to emergency management and disaster recovery efforts in the event of a natural or man-made disaster.
• All Village employees may be required to attend Village events during and outside regular working hours.

Knowledge, Skills, and Abilities:

• Must be reliable and extremely trustworthy.
• Must be able to learn other accounting software systems.
• Excellent organizational skills.
• Ability to maintain confidential and meticulous records.
• Exceptional written and verbal communication skills, including effective interpersonal and collaboration skills.
• Attention to detail and accuracy.
• Finance role in a Government agency or other not-for-profit organization is helpful.
• Proficient in MS Word, Outlook, Excel and PowerPoint.
• Ability to multi-task.
• Open to change and willing to learn new skills.
• Ability to follow up on pending issues.
• Ability to meet deadlines.
• Ability to make and verify computations quickly and accurately.
• Ability to establish and maintain effective working relationships with other employees and the public.

Education and Experience:

• Associate’s degree or higher in Business, Accounting, or Finance.
• 2 years of experience in an accounts payable role.
• 2 years of experience using financial/accounting software packages.

Essential Physical Requirements:

• Regularly required to stand, sit, see, speak, hear, and use hands and fingers to operate a computer, telephone, or other electronic device.
• Occasional light to moderate lifting of office products and supplies may be required.

Environmental Conditions:

• Moderate noise (business office with computers, telephones, printers, fax machines, photocopiers, filing cabinets, and light traffic).
• Ability to work within a confined area.
• Ability to work in a computer station for an extended period.

Supervision Received:

• General Supervision and specific assignments are received from and reviewed by various supervisory level staff.
• Duties are performed with limited independence requiring the exercise of discretion, sound judgment and initiative.
• Work is reviewed for compliance with generally accepted operational practices, established departmental policies and standards, and through conversation, observation, analysis of reports, recommendations and results achieved.

Interested applicants should email their resume to: [email protected]