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Front Office Assistant

Salary undisclosed

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We are is looking for a welcoming and organized Front Office Assistant to manage the daily operations of our front office in Miami. The ideal candidate will be the first point of contact for clients, visitors, and employees, ensuring a smooth and professional experience. This role involves administrative duties, greeting guests, and supporting various departments with day-to-day tasks.

$19.50 - $31.00 per hour

Job

Full time

Responsibilities

  • Greet and assist visitors, clients, and staff members with professionalism and courtesy.
  • Answer and direct phone calls, handle inquiries, and take messages when necessary.
  • Manage the front desk area, ensuring it is clean and presentable at all times.
  • Handle incoming and outgoing mail, deliveries, and packages.
  • Assist with scheduling meetings, organizing conference rooms, and managing office calendars.
  • Perform general administrative tasks, including filing, data entry, and maintaining office supplies.
  • Coordinate office maintenance and liaise with external vendors when needed.
  • Assist in organizing company events, meetings, and other activities.
  • Provide support to the HR, marketing, and administrative teams as needed.

Qualifications

  • High school diploma or equivalent; an associate degree in Business Administration or related field is a plus.
  • Previous experience in a front office, receptionist, or administrative role preferred.
  • Strong communication and interpersonal skills.
  • Proficient in Microsoft Office (Word, Excel, Outlook).
  • Ability to multitask, prioritize, and manage time effectively.
  • Friendly, professional demeanor and a positive attitude.
  • Detail-oriented with excellent organizational skills.
  • Ability to work independently and as part of a team.

Benefits

  • Comprehensive health, dental, and vision insurance.
  • Paid time off, including vacation days and holidays.
  • 401(k) retirement plan with company match.
  • Opportunities for career growth and development.
  • Supportive and collaborative work environment.