Administrative Assistant
Salary undisclosed
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OFC OF IU RESEARCH (UA-VPRO-IUINA)
This position provides administrative support to the directors of four research institutes under the IU Research organization: IU Indianapolis Arts & Humanities Institute (IAHI), Integrated Nanosystems Development Institute (INDI), Convergent Bioscience and Technology Institute (CBATI), and Institute for Human Health and Wellbeing (H2W).
Department-Specific Responsibilities
EDUCATION
Required
WORK EXPERIENCE
Required
For full-time staff employees, Indiana University offers a wide array of benefits including:
Career Level: Mastery
FLSA: Nonexempt
Job Function: General Administration
Job Family: Administrative Support
Click here to learn more about Indiana University's Job Framework.
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University’s Notice of Non-Discrimination here which includes contact information.
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at [email protected] or by visiting IUPD.
Request Support
Telephone: 812-856-1234
This position provides administrative support to the directors of four research institutes under the IU Research organization: IU Indianapolis Arts & Humanities Institute (IAHI), Integrated Nanosystems Development Institute (INDI), Convergent Bioscience and Technology Institute (CBATI), and Institute for Human Health and Wellbeing (H2W).
Department-Specific Responsibilities
- Maintains the calendars of multiple directors by planning and scheduling meetings, conferences, teleconferences and travel. Prioritizes and adjusts schedules based upon importance.
- Manages a high volume of confidential correspondence and requests from internal and external stakeholders.
- Independently manages priorities and projects, making sure they are on schedule and well-prepared.
- Provides a wide range of operational and administrative support and assistance on related duties and tasks, including office supply inventory management, expense reimbursements, travel coordination, as well as coordinating various events.
- Manages multiple departmental group email accounts, addressing a variety of requests and needs promptly.
- Provides administrative support to executives, exercising confidentiality, tact and diplomacy.
- Utilizes business software applications to prepare correspondence, reports, presentations, agendas, minutes, etc.
- Receives, screens, and directs incoming calls, visitors, mail, and email promptly, courteously, and accurately.
- Manages executive's calendar, meetings, travel, correspondence, and budget.
- Acts as informal resource for colleagues with less experience; responds to more complex or escalated inquiries.
- Identifies, enhances, and follows specific processes and procedures to maximize the efficiencies of the business to which the support is being provided.
- May perform other duties related to maintaining an internal website and/or working with social media.
EDUCATION
Required
- High school diploma or equivalent (such as HSED or GED)
WORK EXPERIENCE
- 4 years of relevant experience
Required
- Excellent organizational skills
- Demonstrates ability to maintain confidential information
- Strong verbal communication and listening skills
- Excellent collaboration and team building skills
- Demonstrates excellent judgment and decision making skills
- Effective conflict management skills
For full-time staff employees, Indiana University offers a wide array of benefits including:
- Multiple plan options for medical insurance
- Dental insurance
- Health Savings Account with generous IU contribution
- Life insurance, LTD, and AD&D options
- Base retirement plan contribution from IU, subject to vesting
- Additional supplemental retirement plan options
- Tuition benefit for IU classes
- 10 paid holidays per year
- Generous Paid Time Off
- Paid Parental Leave
- Employee Assistance Program (EAP)
Career Level: Mastery
FLSA: Nonexempt
Job Function: General Administration
Job Family: Administrative Support
Click here to learn more about Indiana University's Job Framework.
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University’s Notice of Non-Discrimination here which includes contact information.
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at [email protected] or by visiting IUPD.
Request Support
Telephone: 812-856-1234
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