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Office Manager

Salary undisclosed

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We are looking for a motivated and detail-oriented Office Manager & Bookkeeper to oversee the day-to-day operations of our Raleigh office. In this role, you will work closely with the CFO and play a key part in supporting our company’s mission to deliver value to our clients. As our firm continues to expand throughout the Southeast, there will be opportunities for professional growth.

Key Responsibilities:

Accounting

  • Process payments and record revenues promptly
  • Track and manage vendor and broker payments, maintaining an up-to-date internal transaction database
  • Reconcile all bank and savings accounts monthly
  • Prepare and process month-end commission payments
  • Reconcile company credit card statements
  • Update and maintain quarterly revenue projections
  • Develop and revise the annual operating budget
  • Manage the annual 1099 filing process
  • Ensure compliance with NC Real Estate Commission requirements

IT Liaison

  • Serve as the primary contact with the company’s outsourced IT vendor
  • Work with the IT vendor to ensure proper functioning of all equipment, and promptly resolve any technical issues
  • Maintain an inventory of IT equipment and schedule replacements as needed
  • Perform quarterly IT audits with staff to ensure systems are working correctly
  • Oversee IT vendor contracts and manage renewals
  • Keep the IT program user list updated with contacts, renewal dates, and software programs

Office Management

  • Manage office supplies and ensure the Raleigh office workroom and kitchen are stocked
  • Organize and maintain office spaces
  • Coordinate office gatherings, retreats, and client/partner events
  • Liaise with property management for the Raleigh and Charlotte offices
  • Handle incoming mail for the Raleigh office
  • Monitor and renew business contracts
  • Support the administrative needs of the Charlotte office with monthly visits
  • Proactively suggest improvements for office efficiency and broker support in both offices

Qualifications:

  • College or associate's degree required
  • Experience with Microsoft Office and QuickBooks preferred
  • Strong accounting background
  • Excellent time management and multitasking abilities
  • Proactive problem solver with strong organizational skills
  • High level of integrity and honesty