Executive Administrative Assistant

You will have an intuitive ability to identify and address the needs of senior managers and provide support in order to ensure that the company’s workflow runs smoothly. An ability to adapt to a number of office management technologies and handle high-volume, high-impact scheduling is essential.

In This Role, You Will

• Coordinate the daily calendar of Head of Sales USC
• Plan appointments and events
• Create agendas for weekly Sales team all hands meetings and Sales Leadership meetings
• Make travel arrangements
• Respond promptly to managers’ queries
• Prioritize when all issues are “urgent”, assessing what matters and has the biggest impact on the business
• Process expense reports and invoices
• Assist with editing and drafting internal communications
• All Hands and meeting deck creation and preparation
• Act as the point of contact between executives and employees/clients
• Supporting with organizing offsites, team social events, and group activities for the local Sales team where needed
• Suggest more efficient ways to run the office and troubleshoot any malfunctions
• Exhibit exceptional critical thinking skills, being able to solve problems with practical judgment
• Navigate a global, matrix-organization whilst maintaining positive, authentic relationships
• Be a self-starter, delivering what’s asked for before it’s asked

About You

• Experience working in a fast-based environment, preferably office management, hospitality or admin experience
• Executive Assistant experience is a plus
• Be a self-starter, delivering what’s asked for before it’s asked
• Highly adaptable and able to deal with ambiguity
• Comfortable working under pressure, time-sensitive, and rapidly evolving situations
• Knowledge of office procedures
• Solid experience with office management systems, ERPs, and Google Suite
• Familiarity with online calendars and cloud systems
• Strong communication skills (via phone, email, and in-person)
• Experience exercising discretion and confidentiality with sensitive company information
• Excellent organizational skills with an ability to think proactively and prioritize work
• Educated to Degree level preferred