Human Resources Information Systems Manager

POSITION: Human Resource Information Systems Manager

DIVISION: People & Culture- Human Resources

WHY JOIN US:

You believe that every person deserves a place to call home. You see that homelessness is a systemic issue and want to be a part of the solution. You are ready to utilize your talent, experience, and creativity towards purpose-driven work. You want to work alongside industry leaders to learn, implement, and pioneer best practices.

LA Family Housing is a leading non-profit agency in Homeless Services and Real Estate Development. With 40 years of experience and 13,000+ people s lives changed each year, we know what it takes to end homelessness. We take tremendous pride in the emergence of our staff as national leaders in innovation, best practices, and policy within housing production and homeless services. Join the fight to end homelessness and make a difference in people s lives at LA Family Housing!

THE POSITION:

The Human Resource Information Systems (HRIS) Manager will oversee the maintenance, compliance, and module implementation of the designated HRIS and complementing systems. This position supports and maintains specialized and internal HR systems, services, and applications used within the organization.

WHAT YOU'LL DO:

HRIS MAINTENANCE & OPTIMIZATION:

• Oversee and maintain the optimal function of the organization s internal HR information services systems, including database management, network support, installation, customization, development, maintenance, and upgrades to applications, systems, and modules.
• Maintain internal database files, tables, codes, backup files, integrity, and security.
• Install, implement, modify, and upgrade software and applications to meet changing business and technology needs.
• Work with systems account managers and custom service representatives to correct systems malfunctions or issues and ensure system compliance.
  

TECHNICAL SUPPORT & TROUBLESHOOTING:

• Provide technical support, troubleshooting, and guidance to HR employees and staff.
• Program custom functions and documentation such as automated queries, filters, macros, and reports.

COLLABORATION & COMMUNICATION:

• Collaborate with executive leadership and HR staff to identify needed improvements and enhancements to existing information services and databases; recommend and implement solutions.
• Serve as the lead representative and liaison between HR, Information Services, external vendors, and other stakeholders for HR database design and implementation projects.
• Collaborate with HR Directors on optimization of module oversight.
• Identify vendors to contract with and work with the Director of Contract Management on contract implementation and negotiations.
• Oversee external candidate system requests and concerns.

SYSTEM MANAGEMENT & SECURITY:

• Manage permissions, access, personalization, and similar system operations and settings for HR services users.
• Ensure system compliance with data security and privacy requirements.
• Maintain knowledge of trends and developments in data management and security, HR technology, and HRIS applications.
• In Collaboration with IT, oversee the procurement of appropriate hardware and software to ensure that the organization has high-quality, efficient systems.

DATA MANAGEMENT & REPORTING:

• Compile or assist with the acquisition of complex data reports, summaries, and logs requested by senior executives and HR staff.

PROJECT MANAGEMENT:

• Facilitate migration to a unified HRIS or supporting systems if required.
• Collaborate with appropriate staff on system implementations.

OTHER:

• Additional duties and responsibilities as assigned by supervisor.

WHAT YOU'RE SKILLED AT:

• Strong verbal and written communication skills.
• Excellent interpersonal and technical support skills.
• Excellent organizational skills and attention to detail.
• Excellent analytical and problem-solving skills.
• Familiarity with human resource policies and procedures to ensure the HRIS meets organizational needs and goals.
• Proficient with Microsoft Office Suite or related software.
• Ability to keep information confidential.
• Thorough understanding of database construction.
• Thorough understanding of all areas of information systems with a highly technical understanding of at least one commercial HRIS product, preferably UKG.

OTHER:

• Maintain and execute confidential information according to HIPPA standards
• Obtain and maintain CPR/First Aid Certification
• Ability to pass post offer Tuberculosis (TB) clearances
• Travel is a regular duty for this position and is required 5% of time
• Must have and maintain a valid California Driver License and auto insurance in good standing
• Ability to work a 9/80 work schedule
• Ability to work a hybrid work schedule
  

WHAT YOU'VE ACCOMPLISHED:

• Bachelor s degree in information technology, computer science, human resource management or a related field preferred.
• Minimum of five years of database/ system management or related experience required.
• Experience working with a HRIS required; Ultimate Kronos Group (UKG) highly desirable.
• SHRM-CP or SHRM-SCP preferred.

WHAT WE OFFER:

Health, Dental, Vision, Life Insurance, 403B Retirement Plan, 529 Education Savings Plan, Long Term Disability, Employee Assistance Program, Flexible Spending Accounts (FSA), Legal Access Plan, Employee Appreciation Program, Company Sponsored Employee Events, Staff Development, 9/80 Alternative Work Schedule, Paid Sick, Vacation and 13 Observed Holidays, Public Service Loan Forgiveness Program Eligibility and more!

PHYSICAL DEMANDS, ENVIRONMENTAL CONDITIONS, EQUIPMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Potential physical demands include but are not limited to: walking, climbing stairs, handling, finger/grasp/feel objects and equipment, reaching, communicating, being mobile, repetitive motions, visual activity, driving, and entering buildings. If an accommodation is needed, please inform the Human Resources Department.

EQUAL EMPLOYMENT OPPORTUNITY

LAFH is committed and proud to provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.

FAIR CHANCE ACT

LA Family Housing will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if LA Family Housing is concerned about conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting the California Department of Fair Employment and Housing s Fair Chance Act webpage.