Administration and Marketing Specialist

Overview:

Skarzynski Marick is seeking a detail-oriented and ambitious professional to join our team as a Specialist, working with both the Director of Administration and the Chief Marketing Officer. This dynamic role combines administrative support with marketing and business development initiatives, offering a unique opportunity to manage projects across departments and take ownership of key tasks. The ideal candidate will have a proactive, can-do attitude, strong writing skills, and the ability to thrive in a fast-paced environment while managing competing priorities. This role works 3 days in-office and up to 2 days remote per week.

Key Responsibilities:

Project & Process Management

• Coordinate and manage complex projects with overlapping administrative and business development goals, ensuring efficient completion of tasks.
• Maintain and update various firm-related documents, including policies, procedures, and spreadsheets (e.g., Who-to-Call List, Organizational Chart).
• Track and manage project expenditures, ensuring timely submission of receipts and invoices in coordination with accounting.
• Oversee the firm’s legal subscriptions and manage contract renewals for satellite office space and various vendors.

Event Planning & Coordination

• Organize internal and client-facing events (e.g., training sessions, happy hours, Continuing Legal Education programs, charitable events, sponsorships and conferences), including vendor management, logistics, budgeting, and post-event follow-up.
• Manage all aspects of firm mailings (e.g., client announcements, holiday cards, event invitations) and internal event communications.
• Assist with onboarding tasks such as new hire announcements, training schedules, and materials distribution.

Marketing & Business Development Support

• Develop a deep understanding of the firm’s clients and the work we do for those clients.
• Maintain and manage the firm's client contact database, ensuring data integrity and accuracy.
• Assist in the creation and distribution of client-facing marketing materials, working closely with the Chief Marketing Officer.
• Write and distribute the bi-weekly Business Development Bulletin newsletter.
• Collaborate on LinkedIn profile updates and training for lawyers, as well as website content updates and social media efforts.
• Support the firm's DEI, Lawyer Recruiting & Retention, and Lawyer Training & Development initiatives, including Mansfield certification tracking and reporting.

Administrative Support

• Prepare and circulate weekly in-office staff schedules and monthly Tenant Newsletters.
• Handle general office management duties, such as vendor communication, internal documentation, and assisting with firm-wide training content.
• Manage certain aspects of employee onboarding including writing and formatting new hire announcements.

Requirements:

• Bachelor’s Degree required
• 2-5 years of relevant administrative and/or business development/marketing experience (law firm experience preferred)
• Strong organizational, administrative, and project management skills
• Ability to manage multiple projects and priorities in a fast-paced environment
• Effective interpersonal and teamwork skills with the ability to work across departments
• Proficiency in Microsoft Word, Excel, and PowerPoint; experience with Canva, Mailchimp, and social media platforms is a plus
• Strong attention to detail, critical thinking, and problem-solving abilities
• Ability to handle confidential information with discretion
• Flexibility to adapt and evolve with the role
• Willingness to work overtime on occasion