Administrative Assistant - Code Services & Plan Review

Description

Barry Isett & Associates (Isett) is an employee-owned multi-discipline engineering/consulting firm headquartered in Allentown, PA, with additional offices throughout eastern and central PA. Isett associates get the opportunity to perform meaningful work that helps enrich our community each and every day. Our company is a values-based organization which has been recognized for its award-winning culture through several regional and statewide programs:

• Best Places to Work in PA (annually since 2019)
• The Morning Call’s Top Workplaces (annually, since 2013)
• Empowering Women Award by Central Penn Business Journal and Lehigh Valley Business (2023 & 2024)
• Philadelphia Inquirer’s Top Workplaces (2023 & 2024)
• Corporate Citizen of the Year (by the Lehigh Valley Business Journal)
• The Societas Award for Responsible Corporate Conduct (for Ethics).
  
  

Benefits

• Career advancement and continuing education opportunities
• Employee engagement events and parties
• Work-life balance & flexible working schedules
• Paid vacation/holiday/sick time
• Employee Stock Ownership Plan (ESOP)
• Medical, dental, vision, life, and disability insurances
• Discounted and/or free Isett wear
• Parental leave
• 401k/Roth match
  
  

As a multi-discipline firm, Isett provides a full range of engineering and consulting services, including civil, structural, mechanical, electrical, plumbing, environmental, geotechnical, and municipal engineering, surveying, landscape architecture, code enforcement, plan review, construction management, construction materials testing, and grant writing services to clients throughout the Mid-Atlantic region.

We have an opportunity for an entry level, detail-oriented individual with excellent organizational and communication skills to perform various administrative tasks (such as reception, data entry, and scheduling) primarily for our Code Services team in our Lehigh Valley office in Allentown, PA.

Responsibilities

• Data entry of proposals and new projects
• Assist with client and monthly invoicing, payment reconciliation and other accounting related functions
• Assist with checking incoming permit applications and plans for completeness
• Format and prepare various forms and letters, such as Notice of Violation, Rental Inspection Reports, Code Review Memos, and Certificates of Occupancy
• Collate and insert revised plans into existing plan sets and stamp for approval for PA UCC Code Compliance
• Stamp plan sets for approval and prepare approval packages for return to municipalities
• Complete supporting documents for the plan review/permit approval process
• Assist Operations Managers and other plan reviewers in delegating/delivering/and monitoring status of plan review assignments
• Copy and/or scan approved permit sets and upload to the permit tracking system
• Generate invoices and enter checks/payments in system(s)
• Assist with shuttling cars to service appointments
• Greet clients at Code reception area and answer phones and schedule inspections, as needed
• Prepare outgoing mail and FedEx packages, as needed
• Pick-up and/or deliver items from/to local municipalities, as needed
  
  

Requirements

• H.S. Diploma
• Experience with invoicing and accepting payments preferred
• Intermediate to advanced Microsoft Office skills (Word, Excel)
• Adobe Acrobat, Bluebeam, and MS Publisher experience (a plus)
• Proven editing and proof-reading skills
• Excellent oral and written communication skills
• Knowledge of office equipment functions and capabilities
• Ability to prioritize tasks and respond to the needs of several people in a timely fashion
• Valid driver’s license - to make local deliveries
• Ability to sit for extended periods of time and carry up to 35 pounds (i.e., rolled plans).
  
  

We are an equal opportunity employer and welcome applications from all qualified candidates. We are committed to a diverse and inclusive workplace and do not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation or gender identity), nation origin, age (40 or older), disability or genetic information (including family medical history).

Please, no third party recruiters.