Administrative Assistant

About Everest

Everest is on a mission to revolutionize executive support services by integrating advanced technology with a personal touch. We empower leaders to maximize their potential while reclaiming valuable time, fostering productivity, balance, and lasting success. Ready to reach new heights with us?

About The Role

At Everest, the Administrative Assistant is the backbone of the executive team, ensuring smooth operations through a blend of organization, communication, and initiative. As a proactive problem solver and multitasker, the Administrative Assistant handles administrative support, travel coordination, event planning, data management, and finance. This role requires a tech-savvy individual who thrives in a dynamic environment.

Core Qualities:

• Communication Expert: Ensure clear, professional, and timely communication while maintaining relationships with clients and team members.
• Proactive Problem Solver: Anticipate challenges and find solutions to keep things running smoothly.
• Project Coordinator: Manage high-profile projects, tracking timelines and ensuring alignment with goals.
• Process Optimizer: Continuously improve systems and workflows using technology.

Responsibilities:

• Operational Support: Manage complex calendars, coordinate appointments, assist with project management, and handle email management across time zones.
• Data Management: Maintain databases, organize documents, and manage contact information using tools like Notion and Google Workspace.
• Travel & Events: Create travel itineraries, book flights and accommodations, and coordinate event logistics.
• Financial Management: Handle receipts, expense reports, and manage platforms like Ramp for financial tracking.

The scope of this role may evolve as business needs change. Flexibility and adaptability are key to success.

Skills and Qualifications:

• Experience: 3-5 years in executive support, managing communications, calendars, travel, and project coordination. Understanding of executive-level environments and empathy for team members.
• Technical Skills: Proficiency in Google Workspace, Notion, Asana, and Ramp or other expense reporting tools.
• Key Competencies: Proactive problem-solving, strong communication, multitasking, attention to detail, confidentiality, and the ability to build strong relationships. Must be able to work independently in a fast-paced, remote environment.

Work Environment:

• Location: Remote, with availability during Eastern and/or Pacific time zones.
• Hours: Approximately 40 hours per week.
• Travel: Up to 40% travel may be required, fully covered by Everest.
• Device: Everest operates as a BYOD (Bring Your Own Device) organization.

Compensation and Benefits:

• Salary: $30,000 - $70,000
• Healthcare: Medical, dental, and vision coverage.
• PTO: Generous Paid Time Off policy.
• Growth: Opportunities for upskilling, advancement, and attending industry events.

We’re excited to have you join our mission at Everest. Your expertise and enthusiasm will have a profound impact on our team, and we look forward to the value you will bring.