Executive Assistant

Executive Assistant – Luxury Brands

Location: Hybrid - Portland, OR

Salary: $33.8 - $42.25 p/h

Are you an experienced Executive Assistant with a passion for luxury brands and supporting high-level leadership? We are looking for a dynamic, detail-oriented professional to join our clients team and provide vital administrative support to their Executive Leadership team. In this hybrid role, you’ll be working both from their offices in Portland and remotely, managing schedules, travel, communications, and special projects.

What You'll Do:

Calendar & Meeting Management:

- Strategically manage the calendars of the President and HR Director, ensuring seamless coordination of meetings, events, and engagements.

- Plan and schedule meetings, conferences, and strategic planning sessions, including attending top team meetings to create and distribute action items.

- Organize and oversee event logistics, managing business relationships and collaborating on presentations.

Travel Coordination:

- Organize complex travel arrangements for the President and key leaders, including accommodations, transportation, and detailed itineraries to ensure smooth and productive trips.

Communications:

- Handle confidential and sensitive information with integrity and discretion.

- Draft and proofread correspondence, reports, presentations, and other materials to ensure clarity and professionalism.

- Act as a liaison between internal teams and high-level external contacts, ensuring smooth communication and collaboration.

Project Management:

- Balance multiple projects with varying deadlines while maintaining operational responsibilities across business groups.

- Take full accountability for project outcomes, ensuring timely and accurate completion.

Financial Support:

- Assist with the President’s expense reporting and provide monthly financial updates on business performance.

Special Projects:

- Manage special, non-recurring projects as requested by the President, coordinating all necessary resources and delivering results.

What You Bring:

- 3+ years of experience in senior-level leadership support, with a proven ability to prioritize tasks and manage multiple assignments with minimal supervision.

- Strong communication skills, with expertise in designing professional presentations.

- High proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).

- An associate’s degree in Business Administration or a related field is preferred.

- Self-motivated, highly organized, and capable of working both independently and in teams.

What You’ll Get:

- Competitive hourly rate: $33.80 - $42.25, based on experience and education.

- A comprehensive benefits package, including medical, dental, vision, and 401(k).

- Opportunity to work in a fast-paced, dynamic environment with a strong commitment to diversity, innovation, and professional growth.

Take the next step in your career and join a company where you can make a real impact in the luxury brand space. Apply today to be part of our clients exceptional team!