Executive Administrative Assistant

An Executive Administrative Assistant job is available with our client, a major, global, exchange located in NYC. This is an on-site, contract role.

Please Note: Candidates MUST be Aegistech's W2.

DAY-TO-DAY RESPONSIBILITIES:

• Calendaring / Assist with creating meetings, moving meetings, sending invites for events, and other adjustments in schedule.
• Work with other assistants to find times that work for all higher-level leaders.
• Manage conflicts that may arise on the calendar.
• Event/Meeting Planning.
• Assist with planning events, group meetings, offsites, etc.
• Work with senior leadership to plan details of meetings and outings including all travel arrangements, transportation options, food plans, presentation ideas, timeline/schedule, etc.
• Create calendar invites, manage attendance for the events, organize catering orders, set up the conference rooms with audio, catering, and visual as needed.
• Arrange welcome lunches, welcome breakfasts, and other lunch or breakfast meetings.
• Track and manage all expenses from the corporate credit card.
• Create expense reports, manage receipts from leadership travel, submit reports weekly/monthly (as needed) for non-corporate card charges.
• Keep track of all fees related to corporate card.
• Special projects include: assisting with document review and edits, applying signatures to documents other teams provide, power point editing and formatting, etc.
• Assist when possible, during urgent technical issues that may arise, including issues with calendars, or accessing applications. This includes also getting in touch with IT.
• Expenses via OKTA /Concur.

After you've applied, connect directly to the recruiter at linkedin.com/in/manisha-kuril-22b310150