Document Management System (DMS)

Document Management System (DMS)

Objective:

To modernize the Document Management System (DMS) by replacing the legacy ELF interface with the vendor's configurable UI, improving document storage, retrieval, and user interaction. This phase also includes integrating the DMS with the GraphQL API for seamless access.

Key Deliverables:

• DMS Vendor UI Integration:

o Implement the vendor's configurable user interface to replace the existing ELF interface.

o Ensure the UI is integrated with GraphQL for API-driven access to document management operations.

• Document Storage and Retrieval:

o Enhance document storage and retrieval capabilities, focusing on speed and scalability.

• Security and Access Control:

o Implement role-based access to ensure compliance with OMF s data security policies.

Role Overview:

The DMS Engineer will be responsible for integrating and customizing the Document Management System (DMS), focusing on the

implementation of vendor solutions such as Square-9, Newgen, and Box. The role will involve working with vendor-provided configurable

UIs, ensuring seamless integration with the GraphQL API, and optimizing document storage, retrieval, and security. Experience in evaluating

and implementing DMS solutions is a key component of this role.

Key Responsibilities:

• Implement and customize the selected DMS vendor solution, working with platforms such as Square-9, Newgen, and Box.
• Integrate the DMS with the GraphQL API to enable seamless access to document management functionalities.
• Configure and optimize document storage, retrieval, and version control workflows, ensuring scalability and compliance with OMF s data
• policies.
• Collaborate with security teams to implement role-based access controls (RBAC) via Okta, ensuring compliance with OMF s security
• and compliance standards.
• Work closely with the legal and compliance teams to integrate the DMS with Exterro for legal hold functionality.
• Participate in the vendor evaluation and selection process, providing technical insights into system performance, scalability, and ease of
• integration.
• Perform system tuning and troubleshooting for document workflows, ensuring optimal performance.
• Maintain documentation for DMS configurations, integrations, and processes.
• Technical Skills and Qualifications:
• Experience with DMS Platforms: Hands-on experience with DMS platforms such as Square-9, Newgen, Box, or similar solutions.
• Integration with APIs: Strong experience integrating DMS systems with backend APIs, specifically using GraphQL for document
• storage, retrieval, and metadata operations.
• Security and Access Control: Knowledge of implementing role-based access (RBAC) using platforms such as Okta and ensuring
• compliance with industry standards for data security.
• Document Storage Optimization: Experience in optimizing document storage solutions for performance, scalability, and compliance,
• including metadata indexing and search optimization.
• Legal Hold Systems: Familiarity with legal hold systems such as Exterro and the ability to integrate and manage legal hold processes.
• Vendor Evaluation: Experience participating in vendor evaluations and providing feedback on technical fit, performance, and scalability.
• System Performance Tuning: Ability to monitor, troubleshoot, and optimize DMS performance for high availability and scalability.
• Document Workflow Management: Experience with document lifecycle management, including versioning, retention policies, and
• compliance requirements.

Preferred Qualifications:

• Previous experience with vendor evaluation processes, particularly with DMS platforms such as Square-9, Newgen, or Box.
• Familiarity with cloud-based DMS solutions and the ability to implement scalable cloud-based document storage and retrieval systems.
• Understanding of legal and compliance requirements in the context of document management, including data retention, encryption, and
• audit trails.

Employers have access to artificial intelligence language tools (“AI”) that help generate and enhance job descriptions and AI may have been used to create this description. The position description has been reviewed for accuracy and Dice believes it to correctly reflect the job opportunity.