Executive Assistant

The Company

JOB DESCRIPTION

Fanatics is building a leading global digital sports platform. The company ignites the passions of global innovative products and services across Fanatics Commerce, Fanatics Collectibles, and Fanatics Betting & Gaming, allowing sports fans to Buy, Collect and Bet. Through the Fanatics platform, sports fans can buy licensed fan gear, jerseys, lifestyle and streetwear products, headwear, and hardgoods; collect physical and digital trading cards, sports memorabilia, and other digital assets; and bet as the company builds its Sportsbook and iGaming platform. Fanatics has an established database of over 100 million global sports fans, a global partner network with over 900 sports properties, including major national and international professional sports leagues, teams, players associations, athletes, celebrities, colleges, and college conferences, and over 2,000 retail locations, including its Lids retail business stores.

As a market leader with more than 18,000 employees, and hundreds of partners, suppliers, and vendors worldwide, we take responsibility for driving toward more ethical and sustainable practices. We are committed to building an inclusive Fanatics community, reflecting and representing society at every level of the business, including our employees, vendors, partners and fans. Fanatics is also dedicated to making a positive impact in the communities where we all live, work, and play through strategic philanthropic initiatives.

What You’ll Do

• Collaborate with the support team to orchestrate complex C-level executives scheduling using several tools including Calendly, Outlook and/or specific applications.
• Provide high-level administrative support for C-level executives while maintaining professionalism and strict confidentiality.
• Manage very complex scheduling including internal and external meetings both in-person and virtually on behalf of executives
• Involved with some personal support which also includes scheduling, organizing and/or general tasks.
• Provide daily reminders to the principal regarding all scheduled meetings.
• Maintain and update the contact database to ensure all information is current.
• Occasionally work with travel team to arrange domestic and international travel including; flights, rental cars, hotels, car services (where required), and dining arrangements.
• Perform administrative tasks including drafting letters, bios, memos, invoices, reports, and other documents for senior staff.
• Ad hoc projects as assigned.
  
  

What We’re Looking For

• High school diploma required.
• Bachelor’s degree in business administration or related field preferred.
• At least five years of related experience in an office environment providing executive and/or administrative support reporting directly to senior management required.
• Excellent verbal and written communication skills.
• Excellent organizational skills and meticulous attention to detail.
• Extremely Strong Microsoft Outlook, Word, Excel and PowerPoint and some general experience with tools such as Calendly, Asana, SmartSheets, and/or proprietary project management/scheduling applications
• General technological and video conferencing systems skills (e.g. Zoom).
• Extensive knowledge of office administration, clerical procedures, and record keeping systems.
• Able to type minimum of 50 words per minute.
• Management skills with a proven ability to multitask while meeting deadlines.
  
  

The salary range for this position is $150,000 to $200,000 which represents base pay only and does not include short-term or long-term incentive compensation. When determining base pay, as part of a final compensation package, we consider several factors such as location, experience, qualifications, and training.