Senior Coordinator, Administration

Practice Group / Department:

Office Administration, Houston

Job Description

We are a global law firm with a powerful strategic focus and real momentum. Our industry-focused strategy is seeing us take on pioneering work in places that others have yet to reach. Our shared values define our culture and our workplace. You will find us to be unusually collegial, team-oriented, and ready to innovate. We work seamlessly across practices, offices and around the world. This elimination of boundaries has allowed us to evolve into a law firm that works as hard for its culture as it does for its clients.

The Senior Coordinator, Administrator in our Houston office requires a dependable, self-starter with the ability to provide a high-level of customer service to support the office initiatives and personnel. The senior coordinator is expected to be in the office Monday through Friday from 8:30 AM to 5:00 PM and ideally is flexible to extend the hours as needed for events or meetings. This role reports to the Office Administrator and is non-exempt with eligibility for overtime pay when appropriate.

Responsibilities include but are not limited to:

• Coordinate logistics for administrative meetings and events, including engagement events, holiday party, etc.
• Assist Office Administrator with coordination and execution of firm sponsorships, client development and entertainment tickets, and other client events
• Serve with OA on planning committee for community events and initiatives such as MS150
• Support onboarding and offboarding of Houston office personnel
• Assist OA in overseeing support staff personnel, including managing tracking, back up coverage, time off requests, and other personnel matters
• Coordinate with building management as needed regarding routine and non-routine needs
• Work with facilities to address maintenance requests related to upkeep of space, including but not limited to signage, art, furniture, etc.
• Assist with administration of employee parking contracts including coordinating with building management and payroll teams
• Prepare budgets and assist in securing vendors for Houston office events; assist the Office Administrator with office budget preparation and tracking
• Reconcile invoices and process payment in online expense management system
• Organize vendor agreements and manage contact information
• Manage requests for visiting attorney offices and firm condo
• Assists with the scheduling of conference rooms utilizing online tools and works with practice coordinators, conference room attendants, and IT personnel to ensure seamless client services including but not limited to arrangements for food orders, video conferencing, and computer equipment
• Assists with administrative duties as requested
  
  

Other Duties

Please note this job description does not cover or contain all activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Qualifications:

• 3+ years of customer service or reception experience in a large office environment, preferably in a professional services firm
• High school diploma required; Bachelor’s degree preferred
• Event coordination experience a plus
• Excellent written and oral communication skills
• Proficiency in Microsoft Office Suite
• Professional, positive attitude and strong commitment to customer service
• Demonstrate initiative, strong work ethic, and willingness to learn new skills
• Takes ownership of the job and is flexible to work overtime, as needed
• Attention to detail a must
• High regard for confidentiality
• Reliable and punctual
  
  

Norton Rose Fulbright US LLP is committed to providing employees with a comprehensive and competitive benefits package that supports you, your health, and your family. Benefit packages include access to three medical plans, dental, vision, life, and disability insurance. Employees can also access pre-tax benefits such as health savings and flexible spending accounts. Norton Rose Fulbright helps provide financial security by allowing employees to participate in a 401(k) savings plan and profit-sharing plans if eligible. Full- time employees are eligible to access fertility benefits designed to support fertility and family-forming journeys.

In addition to the Firm’s health and welfare benefits above, we offer a competitive paid time off plan, which provides a minimum of 20 days off based on your role and tenure with the firm. The firm offers a generous paid parental leave benefit allowing parents to take a minimum of 14 weeks of paid leave to bond with your newborn, or adopted child(ren). Employees are also entitled to 11 Firm holidays.

Norton Rose Fulbright US LLP is an Equal Opportunity/Affirmative Action Employer and complies with all applicable federal laws and their implementing regulations that require the collection and recording of certain data and information. The information we receive will not be used to make any decision regarding employment and will be kept separate from your application. Similarly, self-identification information is kept confidential and used only in accordance with applicable federal laws and regulations. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Norton Rose Fulbright is committed to providing reasonable accommodation as an Equal Opportunity Employer to applicants with disabilities. If you require assistance or accommodation to complete your application, please contact [email protected]. Please provide your contact information and a description of your accessibility issue. We will make a determination on your request for reasonable accommodation on a case-by-case basis.

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