Executive Assistant to President
Salary undisclosed
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Executive Assistant
Sacramento, CA 95815
Shift: Day 1x8-Hour (08:30 - 17:00)
Job Accountabilities
Administrative Support Services:
Education:
req2640990
Sacramento, CA 95815
Shift: Day 1x8-Hour (08:30 - 17:00)
- The executive assistant supports the President/CEO, the Chief Medical Executive and the Director of Operations. Duties include managing/coordinating meetings and/or events, ordering supplies, checking the mail and greeting visitors to the suite. Facilitating catering and reservations as needed. Taking minutes with some evening meetings required. Other administrative duties as needed
- Provides a broad range of high-level, specialized administrative support to an executive leader on the Executive Career Path. Works independently on a variety of complex assignments that are generally of a critical and confidential nature, exercising sound judgment, and applying advanced knowledge, and skills of Sutter Health administrative infrastructure, policies and procedures. Handles a broad range of complex inquiries, issues, and confidential materials. Exercises originality in developing methods or systems to resolve recurring or unusual circumstances
Job Accountabilities
Administrative Support Services:
- Provides a variety of complex and confidential administrative support by managing a wide range of administrative processes and projects, establishes work priorities, and creates documents including letters, memorandums, manuals, marketing, and business development reports, charts and graphic presentation materials
- Serves as an administrative liaison ensures executive leader is apprised of ongoing issues, inquiries, and requests; facilitates coordination opportunities and provides a status of outstanding project deadlines. Attends meetings, develops meeting notes and tracks actionable deliverables, as needed
- Manages calendars, departmental schedules; coordinates complex scheduling and logistics for meetings, conferences, and events; provides support by establishing travel, lodging, event arrangements, equipment or reservations as necessary
- Receives and screens calls, messages, mail and email communications, and visitors. Refers and answers inquiries as appropriate procedures and policies relating to departmental functions
- Creates and prepares specialized or complex reports, summaries, or replies to queries, selecting relevant information from a variety of sources. Prepares graphs, tables, spreadsheet or other complex graphics for meeting agendas and various other presentations
- Manages a variety of administrative projects, working independently on the creation of documents, prioritizing needs, and maintaining strong interpersonal relationships
- Maintains timekeeping records and function as departmental Timekeeper
- Performs information management functions, including maintaining databases and software, requests equipment and software install and maintenance, may produce standard and ad hoc reports
- Mentors and fosters a constructive learning environment that supports interns’ students and new teammates build confidence in their skills, knowledge, and abilities
- Maintains a clean, neat, and safe working environment, by inventorying and ordering accessories and supplies periodically to maintain established stock levels
- Inspects and arranges for equipment repairs, monitors costs and needs for replacement
- Maintains strictest confidence of all Sutter Health information including Patient Health Information (PHI) and protects all information from accidental, intentional, or inappropriate disclosure
- Performs all duties in compliance with department standards, policies, and procedures, as well as local, state and federal regulatory agencies to deliver the highest level of patient privacy and care
- Retains and completes mandated continuing education requirements to meet departmental and facility requirements
Education:
- Equivalent experience will be accepted in lieu of the required degree or diploma
- HS Diploma: High School Diploma or General Education Diploma (GED). or equivalent education/experience
- 4 years recent relevant experience
- Written communications skills including the ability to compose effective communications to audiences within and outside the organization
- Verbal communications skills including the ability to speak and listen effectively to various audiences within and outside of the organization
- Well-developed time management and organizational skills, including the ability to prioritize assignments and work within standardized policies and procedures to achieve objectives and meet deadlines
- Advanced skill level in software applications, including Microsoft Office Suite (Word, Excel and Outlook), internet search software, and related information systems
- Interpret a variety of data and instructions, furnished in written, oral, diagram, or schedule form
- Prioritize assignments and work within standardized policies and procedures to achieve objectives and meet deadlines
- Work independently, as well as be part of the team, including accomplishing multiple tasks in an environment with interruptions
- Identify, evaluate and resolve standard problems by selecting appropriate solutions from established options
- Ensure the privacy of each patient’s protected health information (PHI)
- Build collaborates relationships with peers and other staff members to achieve departmental and corporate objectives
req2640990
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