Office Coordinator

Optomi, in partnership with a global media conglomerate is seeking a Workplace Experience Coordinator in a hybrid position in Bristol, CT. This Coordinator will assist in preparation for major meetings, training sessions, and office events. This candidate will have experience in a customer service focused environment for the coordination with other office locations.

Apply today if your background includes:

• 3-5 years’ work experience in space management, facilities, asset management, operations, or events planning.
• Must be experienced in MS Office Suite.
• Customer Service focused.
• Experience in enterprise environments working people from high level management to administrative staff.
• Keynote & Airtable are preferred.

Responsibilities:

• Office / desk move planning and carry-through oversight in partnership with corporate teams such as Corporate Real Estate, Move Services, and Facilities.
• Daily management and care of technology spaces and team member needs as they pertain to the physical office space (ie conference rooms, kitchens, furniture, common spaces, signage updates, overarching technologies needed within the space).
• Inventorying, ordering, and stocking of any kitchen or office supplies as well as snack programs.
• Processing expenses and ordering equipment / supplies.
• 2-way communication with the team members at assigned location including compiling internal communications such as written memos & help to maintain process documentation.
• 1st line of contact for onsite team members.
• Identification of opportunities for improvement and increased efficiency.
• Serve as a business partner to internal key stakeholders across the organization as pertaining to space management of the assigned space.
• Partnership with security on team member access to facilities.
• Partnership with teams and HR on equipment and seating needs for new hires.
• Serve as a crisis management representative for our team.
• Location data and records validation / upkeep.
• Documentation and justification for any new space or space alteration needs.