Executive Administrative Assistant

Reporting directly to the CEO, while also supporting members of the C-Suite, the Executive Administrative Assistant will be responsible for the overall administrative support of the C-Suite with a high level of professionalism and confidentiality. In this high-profile role, the ideal candidate must be able execute the functions of the role in a fast-paced environment while remaining flexible, proactive, resourceful and efficient.

Key responsibilities:

• Organize and manage calendar for the CEO; includes making appointments, resolving conflicting commitments and prioritizing the most sensitive matters
• Coordinate and manage travel including complex itineraries, flights, accommodations, transportation, logistics and last-minute adjustments, as applicable.
• Schedule meetings and special events such as Board Meetings and/or off-site meetings, including coordination and development of materials
• Collect and prepare information used for presentations/meetings for senior leadership and department staff including compiling agendas, presentations and reports. Take detailed meeting minutes and track follow up actions, if requested.
• Manage the CEO’s task list and prioritize workflow to ensure deadlines are met and commitments are honored.
• Handle details of highly confidential and critical information, interact comfortably and skillfully with senior-level executives within and outside the company.
• Manage and reconcile monthly expense reports.
• Provide administrative assistance, such as writing and editing e-mails, drafting memos, and prepare communications on the C-Suite’s behalf
• Answer phones, screen incoming calls, and redirect requests
• Recognize and respond appropriately to a variety of sensitive and/or confidential information and is expected to exercise a high-level of discretion
• Assist with office management duties, including maintaining of supplies, coordinating with vendors, and ensuring smooth operation of the executive office.

Position Requirements:

• High School Diploma required; Bachelor Degree preferred
• 5+ years of relevant experience in a senior/executive-level support in EA / PA role in a mid-to-large sized organization.
• Excellent knowledge of Microsoft Office package (Excel, Word, PowerPoint, Outlook, MS Teams) required.
• Expert organizational, written and verbal communication skills and must be confident in their ability to interact with staff at all levels.
• Demonstrated problem solving skills with an ability to think critically and make decisions in a timely manner.
• Superior attention to detail and the ability to meet tight deadlines and juggle multiple requests.
• Ability to anticipate the needs of the executive team.
• Integrity and discretion in handling confidential information and professionalism in dealing with senior executives.
• Demonstrated excellent communication skills, both written & verbal, self-starter, and proactive.
• Detail-orientated with strong planning, organizational and time-management skills.
• Ability to work well under pressure and occasionally work off hours.
• Flexibility and the ability to change directions quickly.

Company Profile:

Lipari Foods is a regional full-line deli, bakery, packaging, and grocery distributor, headquartered in Warren, MI. We are a premier store distributor, delivering 37,000+ food and packaging products to 32 states and 14,000+ retail accounts. We operate several manufacturing facilities from a USDA fresh food plant to facilities specializing in jar goods, cheese and confections. We are in your communities providing food to your stores and feeding your families and neighbors. And we are growing. Fast. In fact, Lipari Foods was recently named by Crain’s Business as one of the fastest growing companies in Michigan, and we’re not just growing in Michigan!

We are looking for talent with a can-do mindset, focused on growing a career, and interested in working on a diverse, dedicated team to create something greater collectively. Together, we are delivering more than great food to build a better tomorrow.

Lipari Foods LLC is proud to be an Equal Opportunity Employer.