OPS Administrative Assistant II - 77905071
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Requisition No: 839170
Agency: Florida Fish and Wildlife Conservation Commission
Working Title: OPS Administrative Assistant II - 77905071
Pay Plan: Temp
Position Number: 77905071
Salary: $16.83 per hour
Posting Closing Date: 10/10/2024
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FWC Mission Statement: Managing fish and wildlife resources for their long-term well-being and the benefit of people.
Position number: 77905071
Location : 1875 East Orange Avenue, Tallahassee, Florida, 32311; phone (850) 488-5520
Supervisor: Ashley Scruggs
Rate of pay: $16.83 an hour
Employment is contingent upon successful completion of a background check.
This is the position of Administrative Assistant I in the Public Access Services Office of the Florida Fish and Wildlife Conservation Commission. This position provides significant administration and purchasing assistance to all program staff. It requires a high degree of judgement, business management skills and attention to detail.
Responsibilities
The incumbent is expected to work as an effective member of the office management team and independently with limited supervision. The successful candidate will demonstrate knowledge, skill, and ability in performing duties related to purchasing, contracting and travel in accordance with State of Florida law, standards, policies, and procedures. The major responsibilities of the position include:
Knowledge, Skills and Abilities
Prefer a bachelor's degree from a college or university and two years of professional experience in administrative work. Experience with a State Agency preferred. A master's degree from a college or university can substitute for one year of the required experience.
Professional or nonprofessional experience as described above can substitute on a year-for-year basis for the required college education.
Excellent organizational skills, attention to detail and commitment to customer service. Proficient in oral and written communications, correct grammar, punctuation, and spelling. Able to identify math operations needed to complete tasks and correctly perform calculations. Proficient in work-related tasks using Microsoft Office Word, Outlook and Excel. Must be able to lift 25 lbs.
Preferences
Strong Microsoft Excel Skills with the ability to create complex spreadsheets useful in analyzing data.
Broadband code: 43-6011-02
Class code: 712
Region: Statewide
Title: OPS AA 1
County: Leon
Working hours: 8am-5pm, 1920 per year
List of any subordinates supervised: n/a
Residency requirement: no
Level of Education - minimum of AA or bachelor’s degree preferred
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
Agency: Florida Fish and Wildlife Conservation Commission
Working Title: OPS Administrative Assistant II - 77905071
Pay Plan: Temp
Position Number: 77905071
Salary: $16.83 per hour
Posting Closing Date: 10/10/2024
Total Compensation Estimator Tool
FWC Mission Statement: Managing fish and wildlife resources for their long-term well-being and the benefit of people.
Position number: 77905071
Location : 1875 East Orange Avenue, Tallahassee, Florida, 32311; phone (850) 488-5520
Supervisor: Ashley Scruggs
Rate of pay: $16.83 an hour
Employment is contingent upon successful completion of a background check.
This is the position of Administrative Assistant I in the Public Access Services Office of the Florida Fish and Wildlife Conservation Commission. This position provides significant administration and purchasing assistance to all program staff. It requires a high degree of judgement, business management skills and attention to detail.
Responsibilities
The incumbent is expected to work as an effective member of the office management team and independently with limited supervision. The successful candidate will demonstrate knowledge, skill, and ability in performing duties related to purchasing, contracting and travel in accordance with State of Florida law, standards, policies, and procedures. The major responsibilities of the position include:
- Reviews and accurately maintains manual records of items purchased, costs, delivery, product performance, and inventories.
- Assist staff with quote requests from vendors utilizing the FWC Purchasing Manual and State of Florida Purchasing Rules and Regulations.
- Purchases supplies and equipment for office utilizing State of Florida P- Card.
- Assists with financial tracking; prepares and maintains spreadsheets and charts. Must have advanced skills in Excel.
- Creates and routes purchase orders in MFMP
- Reviews and submits invoices to MFMP in an accurate and timely manner.
- First point of contact for questions regarding State of Florida Travel and agency policies regarding travel. Submits all Travel for program staff using Laserfiche.
- The ability to lift approximately 20 pound – 50 pounds.
- Assist staff with questions regarding policies and procedures to ensure compliance with State Regulations, internal management policies and procedures regarding administrative paperwork, budgets, or clerical matters.
Knowledge, Skills and Abilities
- Highly organized with an attention to detail
- Advanced skills in Excel
- Knowledge of financial management practices
- Knowledge of business functional areas such as purchasing, accounting, and budgeting
- Ability to manage the business functions in a state agency
- Highly productive, ability to determine work priorities, and ensure proper completion of work assignments
- Ability to communicate effectively
- Ability to establish and maintain effective working relationships with others
- Ability to understand and apply applicable rules, regulations, policies and procedures relating to purchasing and budgeting
- Ability to work independently
- Ability to solve problems and make decisions
Prefer a bachelor's degree from a college or university and two years of professional experience in administrative work. Experience with a State Agency preferred. A master's degree from a college or university can substitute for one year of the required experience.
Professional or nonprofessional experience as described above can substitute on a year-for-year basis for the required college education.
Excellent organizational skills, attention to detail and commitment to customer service. Proficient in oral and written communications, correct grammar, punctuation, and spelling. Able to identify math operations needed to complete tasks and correctly perform calculations. Proficient in work-related tasks using Microsoft Office Word, Outlook and Excel. Must be able to lift 25 lbs.
Preferences
Strong Microsoft Excel Skills with the ability to create complex spreadsheets useful in analyzing data.
Broadband code: 43-6011-02
Class code: 712
Region: Statewide
Title: OPS AA 1
County: Leon
Working hours: 8am-5pm, 1920 per year
List of any subordinates supervised: n/a
Residency requirement: no
Level of Education - minimum of AA or bachelor’s degree preferred
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
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