Supervisor HR Preboarding - Human Resources

Position Title

Supervisor HR Preboarding - Human Resources

Department

Human Resources

Job Description

General Description:

Reporting to the Human Resources Operations Manager, the Preboarding Supervisor is responsible for the preboarding of all new employees, contingent workers, and students at OU Health, ensuring a seamless, positive, and compliant preboarding experience.

Essential Responsibilities

Responsibilities listed in this section are core to the position. Inability to perform these responsibilities with or without an accommodation may result in disqualification from the position.

• Evaluates and enhances the OU Health preboarding process for new employees, contingent workers, and students ensuring all new hires have a positive preboarding experience and OU Health is compliant with applicable laws, regulations and accrediting body standards, and alignment with the organization’s Mission, Vision and Values.
• Coordinates and oversees all new hire preboarding activities including new hire paperwork, licensure and certification requirements, background check, drug screen, employee health visit, and employee badge and associated door access.
• Coordinates and oversees all off-boarding activities for employees, contingent workers, and students.
• Collaborates across Human Resources and with Hiring Leaders to drive innovation, process improvement, transparent communication, and best practices in how we preboard.
• Ensures compliance with processes, deadlines, and standards, resolves or escalates issues or concerns, and anticipating the needs of the team and organization as it relates to onboarding.
• Ensures coordination between preboarding team and talent development team and talent acquisition team in communicating with new hires and hiring leaders regarding start dates and New Employee Orientation (NEO).
• Creates reports and uses analytics to drive decisions and provide transparent communication to stakeholders.
• Ensures appropriate automations and integrations for future success.
• Develops and manages preboarding process documentation and policies.
• Owns the data integrity of new hire information entered into the HRIS system.
• Develops and supervises Preboarding Specialists.
• Analyzes and monitors internal processes and identifies process improvement opportunities.
• Assists with and/or manages special projects as needed.
• Manages time for Human Resources Preboarding team and Human Resources Operations team as needed.
  
  

General Responsibilities

• Performs other duties as assigned.
  
  

Minimum Qualifications

Education: Bachelor’s degree required. Human Resources or Business degree preferred.

Experience: 1 to 3 years progressive leadership experience, including at least 1 or more years in human resources or customer service. 4 or more years of related experience preferred.

License(s)/Certification(s)/Registration(s) required: SHRM-CP, SHRM-SCP, or Professional in Human Resources (PHR) required. Six Sigma/Lean Green Belt strongly preferred.

Knowledge, Skills And Abilities

• Demonstrated track record of developing and implementing efficient, effective, and customer focused processes.
• Excellent cross-functional partnership experience with high level of credibility and influence with all levels of leaders
• Proactive mentality to impact change.
• Highly adaptable and able to work in a very fast paced and changing environment.
• Experience developing relationships and managing external vendors.
• Excellent data analysis skills and experience using metrics to implement process improvement.
• Excellent listening, verbal, phone and written communication skills.
• Excellent customer service skills.
• Preferred working knowledge of HRIS systems such as Workday.
• Strong problem solving skills and detail orientation.
• Strong knowledge of both federal and state employment laws and how they apply to human resources.
• Strong understanding of and ability to utilize principles of compliance and auditing.
• Ability to multi-task and prioritize in a fast paced environment.
• Ability to work with confidential materials and employee information and maintain confidentiality at all times.
• Ability to lead by example and mentor others.
  
  

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OU Health is an equal opportunity employer. We offer a comprehensive benefits package, including PTO, 401(k), medical and dental plans, and many more. We know that a total benefits and compensation package, designed to meet your specific needs both inside and outside of the work environment, create peace of mind for you and your family.