Vendor Management Specialist

We are looking for Vendor Management Specialist for our client in Englewood Cliffs, NJ

Job Title: Vendor Management Specialist

Job Location: Englewood Cliffs, NJ

Job Type: Contract

Job Description:

Pay Range: $34.42hr - $37.42hr

Responsibilities:

• Manage all Licensing software, and subscription services agreements (Order forms, SOW, MSA, and POC/Trial Agreements) for Digital under the Product & Design, Technology, and Growth and Operations team.
• Handle and promptly respond to emails and follow up on outstanding requests.
• Prepare a detailed licensing VMO dashboard to assist with the new launch of our VMO platform.
• Manage candidates Jira Kanban board submit all requests via ticket creation and attend daily team stand-up meetings.
• Collaborate with VMO lead on all licensing renewal negotiations to keep yearly increases at a minimum (below 3%). Consolidate licensing agreements for multiple business units in an effort to reduce costs.
• Manage licensing notices to privacy and cyber security teams.
• Track and confirm review dates on the Third Party Security portal and Privacy team.
• Lead tax-exempt initiative for all licensing and subscription agreements.
• Update and track our vendor management licensing agreements dashboard as needed.
• Synchronize Market Data existing agreements into our current VMO Master Dashboard.
• Create and manage dashboards for supporting business units or all licensing software and subscription agreements.
• Work with various business units to submit legal intake forms, supporting documentation is submitted, and suitable vendor onboarding activities are conducted.
• Proactively maintain effective communication with business stakeholders, finance rep, sourcing team, and vendors to keep the process moving.
• Manage purchase order submissions on our purchase manager platform with very little oversight; trusted to stay on top of the process and provide updates as needed.
• Assist with SLA monitoring and reporting as needed.
• Gather all licensing vendor data and work closely with our legal clerk and sourcing specialist to retrieve all agreements (NDA, MSA, SOW, Amendments, and Change Orders) records to expedite the vendor review process.
• Ensure that suitable records for all our licensing vendors agreements are archived in the Vendor files/One Drive database.
• Analyze licensing vendors to find ways to improve the operations process.
• Partner up with our Finance Director for weekly meetings on all financial requests within the licensing space.
• Support VMO team on various projects as needed.

Minimum Requirements:

• Bachelor s degree or 4+ years of related experience.
• 2+ years. of experience procurement platforms.
• 2+ years. of experience in vendor management-related activities, preferably within the technology and sourcing space.
• 2+ yrs. Experience in Purchase Management Systems.
• Must be a strong team player and self-motivated learner with a problem-solving attitude with excellent communication skills.
• Able to multitask, prioritize, and manage time efficiently.
• Encouraging to the team; able to mentor and lead.
• Pays strict attention to detail, self-starter, and is resourceful.
• Must be able to manage multiple requests for various stakeholders.
• Must be a good listener and retain detailed information regarding various technical projects.
• Jira, SharePoint, OneDrive, Outlook, Visio, Database, MS PowerPoint, Skilled with Excel Macros/formulas.

Desired Traits:

• Organized, analytical, process-driven, attention to detail, problem-solver, purposeful, articulate, composed, trusted, collaborative & passionate.