HR/Office Assistant
Salary undisclosed
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8:00 am – 4:30 p.m.
Check-Mate Manufacturing has an opening for an HR/Office Assistant to work at its Thomasville, Georgia facility. The HR/Office Assistant provides high-level administrative support to the HR Department and other departments as needed. The role will entail working collaboratively with employees, managers and senior executives. The employee will provide support in file management, recruitment, performance management, benefits, system support and worker’s compensation.
ESSENTIAL FUNCTIONS: Includes, but may not be limited to the following:
Benefits
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Check-Mate Manufacturing has an opening for an HR/Office Assistant to work at its Thomasville, Georgia facility. The HR/Office Assistant provides high-level administrative support to the HR Department and other departments as needed. The role will entail working collaboratively with employees, managers and senior executives. The employee will provide support in file management, recruitment, performance management, benefits, system support and worker’s compensation.
ESSENTIAL FUNCTIONS: Includes, but may not be limited to the following:
- HR/Office Assistant meets with new hires and ensures that onboarding documents are completed, and employment information is entered in the PayCom system and employee electronic files
- HR/Office Assistant maintains all electronic files for Salaried and Hourly employees
- HR/Office Assistant conducts exit interviews
- HR/Office Assistant schedules all initial screens, second interviews, assessments and tours for assigned area of responsibility
- HR/Office Assistant coordinates the pre-employment process (drug, physical and hearing tests), reference checks as well as all phases of the new hire checklist are complete
- HR/Office Assistant works with Talent Manager to ensure staffing charts and open job spreadsheets are completed/updated weekly
- HR/Office Assistant coordinates Internal job posting process and interviews with responsible supervisor
- HR/Office Assistant manages the internal promotion process and keeps the Talent Manager and Director of HR informed
- HR/Office Assistant ensures that all performance reviews are completed timely in the month they are due.
- HR/Office Assistant updates the performance management spreadsheet with all promotions and transfers
- HR/Office Assistant consults with and ensures employee enrollment in benefits, adhering to eligibility requirements per plan documents
- HR/Office Assistant coordinates open enrollment process by planning the occasion and timeframe to collect changes and by interacting with insurance brokers and Director of HR on plan details
- HR/Office Assistant ensures that all benefit bills are paid correctly
- HR/Office Assistant files STD and LTD claims for employees as needed and works with case managers to manage the case
- HR/Office Assistant investigates all work related injures by working with the responsible Supervisor and ensuring that the Supervisor’s Report, Injury Worker Statement and Witness statements are completed timely
- HR/Office Assistant schedules appointments for injured employees with health care provider(s) selected from the Panel of Physicians
- HR/Office Assistant files WC-10, First Report of Injury with insurance carrier
- HR/Office Assistant manages employee worker’s compensation file within the injured worker’s electronic file
- HR/Office Assistant utilizes HR software to manage employee benefits, employee notifications and worker’s compensation
- HR/Office Assistant manages the Weekly PayCom Scheduler
- HR/Office Assistant updates the Excel spreadsheet (Daily Call in Log) with absentee calls on the Mitel System
- HR/Office Assistant updates the Mitel System with greetings relative to Inclement Weather or other Emergencies
- HR/Office Assistant provides administrative support to supervisors and managers (ie creating documents, spreadsheets, lunches, running errands, etc.)
- H.S. diploma or GED from an accredited institution of higher learning
- Bachelor’s degree in Human Resources Management, Business Administration, or related field
- 0-3+ years of experience working in the human resources field
- Ability to develop and manage interpersonal relationships at all levels of the company
- High level of customer service skills
- Excellent communication skills, both written and verbal
- Capacity to apply discretion and maintain a high level of confidentiality when handling sensitive information
- Type 45-50 words per minute
- 1-5 years of Microsoft Office Experience (Word, PowerPoint and Excel)
Benefits
- Excellent compensation and annual increases
- Medical, Dental, Vision, Life, Short-term and long-term disability
- 12 Days PTO and 10 Holidays
- 401k participation after 1 year
- Training and Development Opportunities
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