Accounts Payable/Procurement Agent

Company Description

With over 100 years of experience in commercial real estate services, Hanna Commercial Real Estate offers a wide range of services including industrial, office, and retail brokerage, land development, consulting, and tenant representation. Our expert team also includes auctioneers from Chartwell Auctions, providing comprehensive solutions for our clients.

Role Description

This is a full-time on-site role for an Accounts Payable/Procurement Agent at Greater Cleveland. The role involves tasks related to supplier management, supplier performance evaluation, and procurement activities. Vendor Invoicing and Utility management

Job Responsibilities Relating to Accounts Payable and Purchasing

• Creates and manages Purchase Order System for service contracts, supplies, and vendor work
• Manages vendor lists
• Manages group purchasing program
• Purchases supplies for building operations team and individual buildings
• Process invoices, utility bills
• Process office wide mail
• Process Contracts, Certificates of Insurance, and other computerized maintenance files
• Create Purchase orders for, help with ordering supplies, vendor options etc.
• Maintain operations file system

Job Responsibilities Relating to assisting with Maintenance Staff

• Responsible for the overall operation and data entry for the computerized maintenance system program
• Responsible for dispatching field technicians and scheduling field work
• Maintains emergency building key system
• Maintains emergency call lists, and interacts with 24/7 call center
• Work in compliance with all applicable codes, government regulations and company directives related to building operation, and workplace safety.
• Works with office manager to fulfill office wide administrate duties as necessary
• Works with entire department to foster growth as a business and individually
• Process maintenance calls and create work orders
• Administer safety program

KNOWLEDGE, SKILLS & ABILITIES REQUIRED:

• Ability to manage time effectively.
• Ability to perform under stressful situations, multi-task, deal with multiple personalities, and prioritize work requests.
• General computer skills with Word, Excel, and general software usage.
• Have basic accounting knowledge to understand invoices, coding, and contract terms.
• A service-oriented attitude is required; you will interact with building tenants, vendors, public authorities, co-workers and visitors.
• Proficient with Adobe Acrobat