Project Management Coordinator

Job Description:

This position is also regularly responsible for supporting training programs, continuous improvement projects and providing guidance to others.

Responsibilities will include:

• Document management pertaining to SOP and JHA creation, revisions, and workflows executed through CDOCS system
• Maintain a robust scheduling system to ensure training and associated assessments are adequately met to ensure training compliance
• Administer, maintain, and manage the organizations monthly KPI’s using systems such as Smartsheet, Tableau, and Maximo
• Facilitate monthly business performance meetings with site leadership teams to report performance and corrective actions when metrics are not met
• Manage finances through company report systems to ensure vendor POs are reconciled; work with management through monthly meetings to ensure organizational budget adherence
• Maintain F&E Work Center Team dashboard and manage improvements through feedback gathering and team workshops
• Produce and distribute regular and custom reports required upon request to support management and leadership team in operations
• Support F&E team during audits; coordinate IRFs, review files and records as required by requesters to ensure timely responses to inspectors and site audit team
• Work as the deviation development lead for F&E by facilitating assessment meetings, RCA’s / CAPA schedules, and incident critiques and investigations
• Facilitate meetings and generate meeting minutes to ensure topics discussed are collected appropriately, action items documented and tracked and addressed. Schedule follow-up meetings for activities needing further coordination

Top 3 Must Have Skill Sets:

• Must have strong document management skills within CDOCS
• Must have experience in training programs *LMS experience is nice to have*-- maintaining, developing, scheduling
• Also should procurement experience preferably within My Buy
• Person should also have strong reporting skills