Project Coordinator

Project Coordinator Location: Hybrid in Waukegan,IL Duration: 1 Year

Job Description:

Must have Coordinator experience
Must have experience with project financials in an IT environment.
Must have strong Excel experience.

Qualifications & Skills:
Bachelor's degree in finance, accounting, or a related field
5+ years of work experience managing projects with an emphasis on cost management
Must be proficient in MS Excel
Ability to multi-task and manage multiple projects under tight deadlines
Ability to establish and maintain effective working relationships with stakeholders
Experience with SAP, SRM, PowerBI and Clarity PPM a plus

Description:
As a project coordinator, you will be responsible for the financial aspects of IT projects supporting the R&D function in the biopharmaceutical industry. Main responsibilities will include financial planning, budgeting, forecasting, and providing data-driven insights into the financial health of a portfolio of projects.
This role plays a pivotal role in ensuring the success of projects by providing accurate data, insightful analysis, and strategic guidance to project teams. The position requires a combination of financial expertise, analytical skills, project management skills, and effective communication through oversight of multiple projects across the entire project management lifecycle from initiation to closure.

Key Responsibilities:
Monitor IT operating and capital expenditure on a regular cadence to ensure adherence to the allocated budget by maintaining accurate records of invoices, expense cashflow, capital authorization and spend.
Complete month-end close processes, such as analyzing and reporting on budget utilization, highlighting variances to forecast, and recommending adjustments as needed.
Support Portfolio managers in generating regular reports and dashboards to communicate portfolio health, at-risk projects, budget status, request for capital expenditure status, software renewal timelines, and cost reallocation opportunities
Collaborate with portfolio managers, project managers, business system analysts, IT operations and other project stakeholders to develop and monitor project cost plans
Collaborate with cross-functional teams including project accounting, finance, and procurement to capitalize and close-out on authorizations in partnership with Portfolio managers
Develop and update comprehensive financial forecasts based on project progress and changes in scope, schedule, resource allocation and other project dependencies, while anticipating and communicating potential financial risks and opportunities.
Monitor project health dashboards and raise risks and issues to Portfolio managers and project managers ensuring PPM tools contains accurate data
Coordinate the renewal of IT licenses, subscriptions, and contracts in collaboration with business system analysts and IT system owners
Maintain statements of work (SOW) and purchase orders (PO) to track vendor commitments and invoice receipt
Partner with Project and Portfolio managers to ensure that projects adhere to financial policies, regulations, and accounting standards for IT projects
Provide feedback on opportunities for process improvement and/or leveraging technology to automate tasks, reports, and processes

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