Administrative Assistant
Salary undisclosed
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The Essential Functions Of This Role Are As Follows
The ideal candidate in this role should minimally have either
Supervisory Responsibilities/Direct Reports
This role may be utilized in a supervisory capacity based on agency needs.
Difficulty Of Work
You will be involved with a variety of executive duties within a state agency or facility involving a high degree of discretion in interpretation, application and execution of all agency or department policies and programs. You will exercise extensive judgment and creativity to adapt the agency goals and mission objectives and handle new or complex situations that may impact the organization. Your work involves multiple and complex variables.
Responsibility
You will advise the executive administrator on unprecedented matters of major impact to ensure conformity with agency goals and policies. You will receive general agency objectives and goals and be reviewed on overall effective administration in the accomplishment of agency policy and mission.
Personal Work Relationships
This individual will be expected to partner with agency personnel and related stakeholders working towards completion of assigned functions. Exceptional customer service is providedto agency partners and/or the general public.
Physical Effort
This role performs work in an environment where sitting for extended periods of time could be expected.
Working Conditions
This role performs work in a standard office environment.
- Provides direct administrative support to an executive administrator of an agency.
- Performs a variety of administrative duties that involve a high degree of discretion in interpretation, application, and execution of agency and department policies and programs.
- Works with a wide range of agency and state administrators, legislators, private companies, and the general public on routine and non-routine problems.
- Prepares administrative rules and procedures for executive administrator and/or board or commission.
- Reviews operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
- Coordinates and directs office services, such as records, departmental finances, budget preparation, and personnel issues to aid executive.
- Manages and maintain executive's schedules and travel arrangements.
- Some essential functions of this position may be performed onsite at the agency's worksite or other assigned worksites while some essential functions of this position may be eligible for work from home authorization in accordance with policy. Remote work authorization is not automatic and is dependent upon operational needs and agency approval.
The ideal candidate in this role should minimally have either
- a Master's degree with 3+ years of experience, or
- a Bachelor's degree with 5+ years of experience, or
- an Associate's degree with 7+ experience, or
- at least 8+ years of experience applying the below, with 2 years in an administrative, leadership, managerial, or supervisor capacity.
Supervisory Responsibilities/Direct Reports
This role may be utilized in a supervisory capacity based on agency needs.
Difficulty Of Work
You will be involved with a variety of executive duties within a state agency or facility involving a high degree of discretion in interpretation, application and execution of all agency or department policies and programs. You will exercise extensive judgment and creativity to adapt the agency goals and mission objectives and handle new or complex situations that may impact the organization. Your work involves multiple and complex variables.
Responsibility
You will advise the executive administrator on unprecedented matters of major impact to ensure conformity with agency goals and policies. You will receive general agency objectives and goals and be reviewed on overall effective administration in the accomplishment of agency policy and mission.
Personal Work Relationships
This individual will be expected to partner with agency personnel and related stakeholders working towards completion of assigned functions. Exceptional customer service is providedto agency partners and/or the general public.
Physical Effort
This role performs work in an environment where sitting for extended periods of time could be expected.
Working Conditions
This role performs work in a standard office environment.
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