*Executive Assistant *

Kellton Tech is a full-service software development company, offering end-to-end IT solutions, strategic technology consulting and product development services in Web, SMAC (Social, Mobile, Analytics, Cloud), ERP-BPM, and IoT space Our methodology of inventing infinite possibilities with technology helps us develop best in-class and cost effective solutions for our clients.

Currently Kellton Tech is looking for talented resources for one of our listed client. Below are the position details:

Job Title: Temporary Executive Assistant to CEO

Location: Hybrid NYC (Corporate Office: 250 Vesey Street)
Schedule: Hybrid, in-office Tuesday and Wednesday, remote the remaining days
Duration: Temporary (approximately 2 months, starting 12/2/2024)

Position Summary:

We are seeking a highly experienced Temporary Executive Assistant to support the CEO of a national, 1,700-person non-profit organization. This is a temporary role, covering a leave for approximately two months, with an ideal start date of December 2, 2024.

The Executive Assistant will be responsible for providing high-level administrative support, ensuring smooth day-to-day operations within the Office of the CEO. The successful candidate must have a minimum of 7 years of recent experience supporting C-level executives, demonstrating excellent scheduling, communication, and organizational skills.

You will be joining a dynamic and fast-paced team that values precision, reliability, and professionalism. This position requires someone who is proactive, detail-oriented, and capable of anticipating the needs of a busy executive while managing sensitive information with discretion.

Key Responsibilities:

• Calendar Management (50%):
• Manage all aspects of the CEO s calendar, including scheduling meetings, resolving conflicts, and ensuring alignment with the CEO s preferences.
• Coordinate complex schedules with multiple stakeholders, including other executive assistants and team members.
• Prepare daily calendar briefs for the CEO, focusing on meeting locations, participants, and travel details.
• Travel and Expense Management (20%):
• Arrange and oversee all aspects of the CEO s travel, including flights, accommodations, ground transportation, and itineraries.
• Maintain vigilant oversight of travel logistics, ensuring timely updates to any changes.
• Prepare and submit detailed expense reports for the CEO and Deputy Chief of Staff.
• Personal Support (10%):
• Provide personal and family-related support as needed, including coordinating personal travel and home-related events for the CEO.
• Technology Support (10%):
• Ensure all virtual meetings are set up, and assist with daily tech operations.
• Liaise with IT teams to resolve any technical issues related to the CEO s devices and meetings.
• Miscellaneous Support (10%):
• Assist with special projects, including research, event support, and supply management.
• Maintain confidentiality when handling sensitive information and foster strong relationships across the organization.

Required Qualifications:

• Education:
• High School Diploma or equivalent required. Bachelor s degree preferred.
• Experience:
• Minimum of 7 years of recent executive assistant experience supporting C-level executives.
• Proven track record of managing complex calendars and scheduling across time zones.
• Strong organizational and problem-solving skills, with a keen ability to anticipate needs.
• Technical Skills:
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with travel and expense management systems (e.g., Concur).
• Comfortable with virtual meeting platforms and basic troubleshooting.
• Other Skills:
• Exceptional communication skills, both written and verbal.
• Ability to remain calm and organized under pressure, demonstrating flexibility in fast-paced environments.
• Discretion and professionalism when handling confidential information.

Apply: Interested candidates can apply with their detailed word formatted resume along with their contact information\availability to Email: dheeraj DOT kumar1 AT Kellton DOT com

Desk: 6.3.072.5 1.8-0-0 * 1-0-6-7

Thanks for all your time!

Kellton Tech is a full-service software development company, offering end-to-end IT solutions, strategic technology consulting and product development services in Web, SMAC (Social, Mobile, Analytics, Cloud), ERP-BPM, and IoT space Our methodology of inventing infinite possibilities with technology helps us develop best in-class and cost effective solutions for our clients.

Currently Kellton Tech is looking for talented resources for one of our listed client. Below are the position details:

Job Title: Temporary Executive Assistant to CEO

Location: Hybrid NYC (Corporate Office: 250 Vesey Street)
Schedule: Hybrid, in-office Tuesday and Wednesday, remote the remaining days
Duration: Temporary (approximately 2 months, starting 12/2/2024)

Position Summary:

We are seeking a highly experienced Temporary Executive Assistant to support the CEO of a national, 1,700-person non-profit organization. This is a temporary role, covering a leave for approximately two months, with an ideal start date of December 2, 2024.

The Executive Assistant will be responsible for providing high-level administrative support, ensuring smooth day-to-day operations within the Office of the CEO. The successful candidate must have a minimum of 7 years of recent experience supporting C-level executives, demonstrating excellent scheduling, communication, and organizational skills.

You will be joining a dynamic and fast-paced team that values precision, reliability, and professionalism. This position requires someone who is proactive, detail-oriented, and capable of anticipating the needs of a busy executive while managing sensitive information with discretion.

Key Responsibilities:

• Calendar Management (50%):
• Manage all aspects of the CEO s calendar, including scheduling meetings, resolving conflicts, and ensuring alignment with the CEO s preferences.
• Coordinate complex schedules with multiple stakeholders, including other executive assistants and team members.
• Prepare daily calendar briefs for the CEO, focusing on meeting locations, participants, and travel details.
• Travel and Expense Management (20%):
• Arrange and oversee all aspects of the CEO s travel, including flights, accommodations, ground transportation, and itineraries.
• Maintain vigilant oversight of travel logistics, ensuring timely updates to any changes.
• Prepare and submit detailed expense reports for the CEO and Deputy Chief of Staff.
• Personal Support (10%):
• Provide personal and family-related support as needed, including coordinating personal travel and home-related events for the CEO.
• Technology Support (10%):
• Ensure all virtual meetings are set up, and assist with daily tech operations.
• Liaise with IT teams to resolve any technical issues related to the CEO s devices and meetings.
• Miscellaneous Support (10%):
• Assist with special projects, including research, event support, and supply management.
• Maintain confidentiality when handling sensitive information and foster strong relationships across the organization.

Required Qualifications:

• Education:
• High School Diploma or equivalent required. Bachelor s degree preferred.
• Experience:
• Minimum of 7 years of recent executive assistant experience supporting C-level executives.
• Proven track record of managing complex calendars and scheduling across time zones.
• Strong organizational and problem-solving skills, with a keen ability to anticipate needs.
• Technical Skills:
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with travel and expense management systems (e.g., Concur).
• Comfortable with virtual meeting platforms and basic troubleshooting.
• Other Skills:
• Exceptional communication skills, both written and verbal.
• Ability to remain calm and organized under pressure, demonstrating flexibility in fast-paced environments.
• Discretion and professionalism when handling confidential information.

Apply: Interested candidates can apply with their detailed word formatted resume along with their contact information\availability to Email: dheeraj DOT kumar1 AT Kellton DOT com

Desk: 6.3.072.5 1.8-0-0 * 1-0-6-7

Thanks for all your time!

Employers have access to artificial intelligence language tools (“AI”) that help generate and enhance job descriptions and AI may have been used to create this description. The position description has been reviewed for accuracy and Dice believes it to correctly reflect the job opportunity.